How do you keep track of employee hours? With a small business, you may assume that you can use manual options for tracking the hours worked by your small staff. But, even with just a few employees, payroll errors can occur.
If you are searching for the best attendance tracker system, there are certain features that you are going to want. This includes easy to use controls, integration with your existing payroll software, and a scalable solution that you can continue to rely on as your business grows.
Before you choose a system for your business, you should learn more about these features, advantages, and options. Find out how to choose the best system for your business.
What Are the Advantages of Using Time Tracker Software?
First, you should understand the value of this software. Time tracking software gives you the ability to accurately track hours worked. This becomes increasingly important as your business grows. But, there is so much more to this software, including the following benefits:
- Streamline common administrative tasks
- Multiple clocking terminals to choose from
- Scalable solutions for growing businesses
- Additional software modules are available
- Simplify requests with employee self-service
Streamline Common Administrative Tasks
A lot of the tasks that would normally require inter-office memos or a paper trail can now be handled through an electronic system. By streamlining these tasks, you keep your staff from wasting valuable time.
Which tasks can be handled through this system? Your staff will be able to clock in or out through the software, with data instantly getting logged into a central database.
This means that your staff will spend less time clocking in or out. Also, your managers will have real-time access to these schedules.
Other tasks that are streamlined include shift requests, such as time off or vacation requests. This can also include shift swaps and disagreements over the attendance policy.
By implementing HR software, additional tasks can be simplified. Your HR team can easily generate reports for employee performance evaluations. They can also simplify the way that they handle recruitment, helping you find the best talent for your growing business.
Multiple Clocking Terminals to Choose From
With a small staff, the clocking terminal that you choose is less of a concern. But, with a growing workforce, having a simple solution for allowing your employees to clock in or out will be helpful.
For example, if you have a mobile workforce, you will need a way to ensure that your off-site staff continues to clock in or out during their scheduled shifts. For this, you can use mobile phone clocking or text alert clocking. Both options can be performed through a mobile device.
With land-line clocking, you do not need to install any additional equipment. Employees will clock in or out by calling in through the land-line phone at their desk. If you have a growing workforce, this will allow you to easily accommodate additional employees.
These are not your only options. You could also use biometric readers. Using a biometric reader, you eliminate the potential for time theft, which can become a major concern when you have thousands of employees.
Thinking about which clocking terminal will work best in your workplace will help you prepare for the future. Do not limit yourself to your current needs. Think about the logistics of your growing business.
If you expect to have more off-site employees, the mobile options may be a good idea. If you plan on increasing the size of your offices, then land-line or PC-based clocking could be the right answer.
Scalable Solutions for Growing Businesses
Whichever solution you choose, it is important that they are scalable. You do not want to have to implement a new system every time that you expand your business.
A scalable solution is a system that will work whether you have a dozen employees or several thousand employees.
Additional Software Modules Are Available
Attendance tracker systems are great tools for accurately recording hours worked. But, there are additional modules that will assist you as your business grows. This includes:
- Absence management
- Rostering software
Absence management helps you track employee absences. You get real-time tracking, which can help with fast decision making. This is crucial to a larger business.
When you have hundreds, or thousands, of employees counting on efficient business operations, being able to take corrective action quickly is important. You can easily address problems related to absenteeism and detect trends before they impact your entire operation.
The rostering software is also beneficial for similar reasons. You can easily create complex schedules. You may not have trouble scheduling your small staff, but imagine having to create a schedule for hundreds of employees. The process would take hours.
With the help of rostering software, you will not have to spend valuable time creating a schedule. The software will take care of the hard work for you.
Simplify Requests with Employee Self-Service
There is another module that can help you manage a growing staff – employee self-service. A larger staff equals more requests. Your HR team and managers will need to deal with more requests, taking up time that should be spent on other tasks.
With employee self-service, you give your employees access to their schedules. They can view their schedule and make requests, without having to bother a manager or an HR employee.
The requests are handled electronically. The staff member will make their request and then wait for approval. The request can then be viewed as an email alert by the appropriate manager. No one has to waste any time dealing with these requests.
By removing one more task that can be handled by software, you are ensuring that you are prepared for dealing with a larger staff. Employee self-service, along with the rest of the modules, will give you the foundation for being able to track and monitor thousands of employees.
What Else Can You Expect from an Attendance Tracker System?
In addition to all the features discussed, there are so many reasons to consider using a time tracker system. These solutions are versatile and customizable. There is an option for any business.
The main obstacle that you will face as a business owner with a growing workforce is the increased difficulty in managing time and attendance. Putting these systems in place now will prevent future headaches.
At Advance Systems, we have helped thousands of businesses in Ireland streamline the way that they handle time and attendance. Along with attendance tracking, we offer employee self-service, rostering software, HR solutions, and other modules.
Implementing these systems now will prepare you for the future. You will already have a system in place that can carry you through as you grow from a dozen employees to several thousand employees.
Now is the time to prepare for the success of your business. Learn more about the best attendance tracker system for your small business.
