If you are the owner or operator of a business in Ireland with any number of employees, you know how daunting it can be to keep track of everyone and everything that’s going on. Old time clocks and spreadsheets are no longer effective, and they can end up costing the company a lot of time and money.
Speed and flexibility are the main focus points of today’s competitive business market. That’s why there are new methods of tracking attendance being developed and utilised around Ireland. Take a look at some of the benefits that you could take advantage of using these technologically advanced attendance monitoring systems.
Uncovering the Benefits of Attendance Monitoring Systems
With the ongoing developments of technology, it has been made apparent why integrating new methods are beneficial for speed and accuracy in a multitude of categories. Keeping track of your employees’ attendance is one of the categories. Taking advantage of these benefits is possible by using one of these advanced record keeping systems.
Fewer Oversights and Errors
Human error is inevitable when your employees are keeping track of their hours worked. Someone may forget to punch in or out, one dishonest employee may punch one of their dishonest friends in or out, or one of the HR team members could make an error when calculating hours worked or payroll numbers. A reduction in engagement along with trust of your employees is the undesirable result of these actions. With electronic attendance monitoring systems, smart devices allow employees to clock in and out from wherever they are. There are no more excuses for errors.
The HR department can track hours and pay quickly and accurately complete payroll in a fraction of the time without any costly mistakes being made.
If you have workers that are on various job sites or that work remotely, they no longer have to come into the main office to document their clock in time. They can do it whenever they get to where they are working for the day. Additionally, communication can take place between employees and the HR department to discuss time off, scheduling, and the covering of shifts right from one convenient platform.
Working from home and other remote locations is more feasible with this type of system in place, and that’s what the new generation of workers are looking for in their careers. Technology makes the upcoming workforce more satisfied with their jobs, and it shows that you are staying proactive and current in the latest workforce trends.
Do you have an expense when it comes to completing payroll either in your HR department or through an outside company? You can reduce or eliminate that entirely by integrating your attendance software into your payroll software. There will be no more need to read, record, and calculate hours worked so that your employees can get paid.
Implementing Your New Attendance Monitoring Systems Properly
Now you’ve probably determined that attendance monitoring is something Irish business would benefit from in more areas than one. However, it’s vital to remember that you can’t just set up the system and expect all your workers to grasp the new technology right away. Here are a few do’s and don’ts to keep in mind during integration.
Training and Explaining
The last thing you want to portray is the idea you’re trying to micro-manage or spy on your employees by continually having them cheque-in. Instead, you need to have a training session where you can clearly and thoroughly explain what the system is, how to use it, and how it’s going to benefit everyone. You need to make yourself available to answer any questions or go over any concerns your employees have about using the new software. Also, explain to them what HR is going to do with the latest technology to make communication easier.
Don’t just use the new software for your workers that travel around Ireland. It can cause confusion for your other employees and they may even resent the fact that you are showing these other workers special treatment. Even those that work on location are going to benefit from the use of the new programme. Keeping all of your employees on the same platform is essential for communication, productivity, and engagement in their duties. There should be no reason for any worker to feel as though they aren’t getting the same treatment as everyone else.
Make Your Expectations and Guidelines Clear
Your employees are going to be using their smartphones or tablets to run the software, so you have to put rules in place so they know when they can access it and what they can access. Explain to them how it’s essential to keep this programme separate from their other personal applications and networks for the safety and security of their co-workers and the company as a whole.
Step into the future of business by upgrading to a biometric timekeeping system. Watch the benefits pour in including an increase in productivity, more flexibility, and the representation that your company is keeping up with modern times for the new generations entering the workforce.