The most common type of entitlement is Holidays. The entitlements section within the system keeps track of each employees total Entitlement figure for the current year and also their Planned and Taken figures allowing the Unallocated figure to be automatically calculated by the system.
Employee Entitlements (Self-Service)
One of the most common queries by an employee to a manager, supervisor or HR Department is What is my Holiday Balance / Time Off In Lieu Balance etc. The Mitrefinch employee self-service module allows staff to see this information at the click of a mouse. The employee can view their opening balance, carryover figure, number of days planned and taken and also their remaining balance.
Annual leave entitlements and other calculations can be managed in various ways, e.g. the insertion of a total yearly amount in the entitlement section of the database; general clerical employees with less than 2 years service might be entitled to a pro-rata percentage of the their monthly worked hours; seasonal staff might receive a pro rata percentage (normally 8%) of all hours worked (for example, receiving 48 minutes for every 600 minutes worked).
Bank holiday entitlements can be calculated by various methods and each organisation may have varied bank holiday calculations. One of the most common calculations for bank holiday entitlements would be;
Full Time Staff = Receive a standard day for each bank holiday (7 hours / 8 hours etc)
Part Time Staff = Receive an average day based on the previous four weeks (Only if the employee has worked 40 hours or more in the preceding four week period).
Working time regulations
Working time directive reports have been included as standard in the database. The system compiles reports of working hours and calculates the average working hours within the required reference period. It provides employers, at any time, with a snapshot of the working hours of employees, in particular, where employee hours are likely to exceed the statutory limit. The system is designed to flag those individuals who have agreed that the restrictions on their hours will not apply.
More Absence Management Features
Employee entitlements keeps track of each employee’s total entitlement figure for the current year.
Categories of absence can be analysed in percentages. Absence trends can be easily monitored.
Employees can simply use the self-service module to request absences allowing for a prompt response.
Management can easily track and manage employee absences with just a few clicks of the mouse.
Create & Monitor absence codes such as Holiday, Sick Certified, COVID-19, Parental Leave & Many more.
Save your organisation time and money by reducing absenteeism and the amount of time spent managing it.
Book your Free TMS Demo Today
Want to learn more about Employee Entitlements?