Tracking employee attendance should not be a struggle. If your current system results in payroll errors or in wasted HR hours, then it could be time for an upgrade.
With human capital management systems, you can learn how to simplify common attendance-related tasks. This includes absence tracking, HR operations, scheduling, and attendance tracking software.
These are solutions that will benefit any organisation in any industry. If you have employees, then you will have to deal with attendance. Learn more about this software and how it can help manage your staff.
Multiple Human Capital Management Solutions
At Advance Systems, we know that every business has different needs. The solutions that we offer are divided into modules. This lets you create a customised solution.
You can choose the modules based on your individual needs. Or, you can combine them for a complete time tracking solution. These modules include:
- Time and attendance software
- Absence management
- Rostering software
- HR software
- Employee self-service
Time and Attendance Software
Human capital management begins with the use of attendance tracking software. This software allows you to track hours worked and integrates with your existing payroll software. You can also choose the terminal that your staff will use for clocking in:
- Biometric clocking in terminals
- PC based clocking
- Desktop readers
- Landline clocking
- Text alert clocking
- Mobile phone clocking
- Proximity terminals
In a secure facility, such as at certain government offices, a biometric terminal offers added security. Staff can clock in using their thumbprint, along with keypad or fob entry.
For organisations with a mobile workforce, such as in the construction industry, mobile phone clocking helps you remain in control. You can see the GPS location when a staff member clocks in or out.
Whichever terminal you choose, attendance tracking software will help you avoid common administrative mistakes. This includes errors during payroll entry.
With a larger organisation, payroll errors can become a costly expense. Not only will these human capital management solutions help prevent these errors, they will shorten the amount of time spent on payroll and HR tasks.
Time tracking software is not your only option. We offer a number of modules to accommodate your human capital management needs. Along with time tracking, you should consider using additional modules.
Importance of Employee Attendance Tracking
Why is employee attendance tracking so important to a business? In some ways, the answer is obvious, but it’s illuminating to dig a little deeper. Time is potential revenue, and people power is one of the most costly yet important investments that a company makes in order to maximise its potential revenue.
When an employee is absent, the effect on the business is not insignificant. There are costs that cannot be recouped. If the employee cannot be replaced for that time then there is lost revenue, and if the employee is substituted for, then that results in additional cost, which is another form of lost revenue.
Attendance tracking software is a way that a business accounts for its human resources. First and foremost, it’s an opportunity to identify those employees who are not living up to the investment made in them. Secondly, it’s an opportunity to identify those employees who are living up to the investment, which will be an important aspect of future performance reviews. Employee attendance tracking is also effective in a more abstract sense, such as monitoring and comparing departments, evaluating the effect of a particular job on the employees and testing the morale effect of various changes, such as new policies.
Employee attendance tracking is also effective in a more abstract sense, such as monitoring and comparing departments, evaluating the effect of a particular job on the employees and testing the morale effect of various changes, such as new policies.
The most important aspect of any employee attendance tracking solution is the time recording options.
- PC Based Clocking: enables users to register on the database and manage their time via the web.
- Land-line Clocking: employees use a regular landline phone and a 1-800 reverse billing number to clock in and out.
- Mobile Phone Clocking: whether it’s an IPhone, Android or Blackberry, Advance Systems have the solution.
- Text Alert Clocking: employees can send a text message with their employee number to a virtual mobile phone number.
- Desktop Biometric Reader: desktop readers are ideal for locations where there is insufficient staff to warrant a full clocking terminal.
- Employee Time Clock: employees register their arrival and departure times simply by placing their finger on the biometric scanners.
Absence Management Software
Absence management software is primarily used to track absences. It gives you an option for enforcing the attendance policy.
When you have a large staff, it can be difficult to pay attention to the attendance record of every staff member. This software takes care of this monitoring for you, giving you the following advantages:
- Monitor and track staff absences in real time
- Detect absenteeism trends and put a stop to them
- Automatically generate disciplinary reports
The software will keep track of absences and compare this to your attendance policy. When an infraction occurs, you can instantly generate the necessary disciplinary reports.
These steps help you stop absenteeism trends before they threaten the productivity of your team.
The rostering software is invaluable for organisations with a large staff. It can also be a lifesaver for businesses in the retail, healthcare, and hospitality sectors.
These businesses often have multiple shifts, which can be a scheduling nightmare. With multiple shifts, it is not always easy to find coverage for missed shifts or call-offs. Using rostering software, you can:
- Access your schedules in real time
- Easily find replacements for missed shifts
- Cut down on overtime costs
- Streamline administrative tasks
If you work in the energy, logistics, or manufacturing sectors, scheduling can be crucial. You may have staff that works out of multiple locations or work across multiple shifts.
This software automates the way you handle scheduling. It uses preset criteria that you create. This can include staff skill sets, pay rates, hours worked, and availability.
The software will use that information to present you with the most efficient schedule. You can then tweak this to meet your needs.
The HR software helps out your HR staff. The average HR team spends the majority of their time dealing with unnecessary administrative tasks.
Your HR team could be wasting their time handling time off requests, payroll, and dealing with scheduling issues or attendance problems.
The other modules help take care of these tasks, while HR software streamlines the rest of their daily operations, including:
- Monitoring employee performance
- Simplifying your recruitment process
- Accessing staff personal details and reports
The HR software puts all the personal details of your staff within easy reach. Your HR team can instantly generate custom reports for staff evaluations. They can also monitor their workflow and simplify the recruitment process.
Your HR team is the heart of your business. With a productive HR team, you can enjoy advantages throughout the rest of your organisation. Basically, you are making administrative tasks as simple as possible, so that everyone can waste less time.
Another advantage of HR software is being able to hire skilled staff. You can use this software to ensure that you hire the best people for the job. This can be incredibly useful when working in healthcare or the financial sector, in order to attract top talent.
Employee Self-Service Software
Another module to consider implementing into your system is employee self-service software. As the name suggests, you can use this software to give your employees access to their own details. This helps with the following:
- Electronically send time off requests
- Staff can view their own schedule
- Managers can view schedules and approve or deny requests
Employee self-service gives your staff a little bit of control over their scheduling. They can view their schedules and make requests. This includes vacation requests and shift swaps.
Your managers will also have access to this data, including the requests. They can instantly approve or deny the request, without requiring the request to go through multiple channels.
Choosing the Best Attendance Tracking Software Solution for Your Organization
Whether you have a small, medium, or large organisation, human capital management is essential. Using attendance tracking software, and other modules, you can gain control of common administrative tasks.
With a small business, this software can help you prepare for growth. With large organisations, proper time tracking allows you to avoid costly payroll errors and other issues that impact your bottom line.
If you are ready to streamline the way that you handle time and attendance, then consider implementing advanced attendance tracking systems.