It’s a well-known truism that time is money. However, we all waste time and we’d like to find ways not to.
When it comes to managing your business, it’s important to be as efficient as possible – both in terms of the time you spend and your bottom line. Keeping track of employee hours and payroll is an enormous time commitment for management teams. Integrating employee clock in software with your payroll can help.
With that in mind, here are five reasons why your business should consider employee clock in software for payroll.
Employee Clock-in Software saves you time
Let’s face it. Calculating employee hours and processing payroll is a time-consuming process, especially if your systems aren’t integrated. A lack of integration between your employee clock in software and your payroll software means that you have to duplicate effort. You may even have to do manual data entry of employee hours.
It doesn’t matter how accurate the person doing data entry is. We all mistakes sometimes, and errors in payroll cost you money one way or the other. When your systems are fully integrated, data from your employee clock-in software gets fed directly into payroll with no intermediary steps.
Software integration can also help you:
- Calculate wages accurately
- Manage employee payroll taxes
- Generate reports
The result is that you free up valuable time to spend on other things such as attracting new customers and managing your employees. That’s a big benefit no matter what industry you’re in.
Saves on Cost
Errors in payroll are common and they can really cut into your profits if they’re not corrected. Not only do you have to worry about data entry errors, as previously mentioned, but you also need a way to track employee time card abuse and overtime.
When you integrate your employee clock in software with payroll, you have the ability to run reports based on the time worked. That means that you can spot things like:
- Time clock creep, when employees clock in early without authorization
- Chronic tardiness or absenteeism
- Overtime hours worked
All of these things can add up over time, but when you integrate your systems you can nip them in the bud.
Eliminate redundant procedures and Inconsistencies
If your company is growing, whether you’re acquiring other businesses or adding employees, you may find that you have redundant procedures when it comes to payroll. That may be especially true if you have employees at more than one location – or employees who work remotely.
When you integrate your employee clock in software with your payroll software or provider, you guarantee that all of your employees’ information will be transmitted to a central location. That’s a must if you want to make sure you aren’t duplicating effort as you add new employees and locations to your payroll service.
Inefficiency can sink companies that aren’t careful. The more smoothly your payroll process works, the less likely it Is that you’ll get bogged down in repetitive tasks that should be streamlined.
Give your employees tools to manage their attendance
Whether you have a dedicated Human Resources department or handle those functions yourself, the chances are good that you spend a fair amount of time dealing with requests from your employees. For example, you might have to respond to emails and phone calls about attendance and available sick and vacation time.
When you use employee clock-in software and integrate it with your payroll, it’s easy to give employees access to their personal attendance records. By accessing their attendance, employees can verify their vacation time and other attendance issues and cut down on the amount of time you have to spend talking to them about it.
Giving your employees access eliminates confusion and misunderstandings, and frees up your time to do other things.
Guarantee a smooth payroll process with no glitches
When companies use outside payroll services, they often struggle to ensure that everything is handled properly. They have to rely on their provider to generate accurate payments and to deduct taxes and other things from employee paychecks.
When you choose an integrated employee clock-in software, you eliminate the guesswork and make it easy to have confidence in your payroll company. Everything works together to ensure that your payroll is accurate, both in terms of your employees’ take home pay and their deductions.
In the end, that means peace of mind for both you and your employees.
Conclusion
Integrating employee clock-in software with your payroll makes sense regardless of the size of your company. It can help you to eliminate fraud and waste, free up valuable time for other work, and ensure the accuracy and compliance of your payroll and your taxes.
