What are you doing to keep track of your employees’ time? If you’re using an outdated clock-in system that is subject to manipulation or inaccuracies, then the time is right to consider upgrading to employee clock in software.
If you’re on the fence about spending money on new employee clock-in software, here are seven reasons that you should do it now instead of putting it off.
#1: Eliminate Time Clock Abuse and Fraud
One of the biggest problems employers face is time clock abuse. The most common form of fraud is buddy punch in. That’s when an employee convinces a co-worker to punch in on their behalf. The result is that employers end up paying for time that wasn’t worked.
Using employee clock in software eliminates the problem because the software uses technology that requires biometric scans or device scans (such as a key fob or an ID badge) to clock the employee in. That eliminates the problem.
#2: Track and Reduce Time Clock Creep
A related issue that can be difficult to track is time clock creep, when employees clock in a few minutes before their assigned time – or a few minutes after they’re supposed to lead. It’s cumbersome to track but over time, those extra minutes add up to additional payroll expenses.
Using software makes it easy to track time clock creep and address it directly with your employees, thus eliminating waste.
#3: Increase Employee Productivity
There is evidence to suggest that workers who know their time is being monitored tend to be more productive and more efficient than employees who think they have free rein.
Using employee clock in software is a subtle way of letting your employees know that you’re keeping an eye on them. You can use it to set priorities and allocate time for specific projects, making it possible to keep a tight rein on employee downtime.
#4: Keep Track of Attendance and Absenteeism
Manual systems can be used to keep track of employee attendance and absenteeism, but they’re also subject to human error. When you implement a software solution instead, you take the guesswork out of managing your employees’ time.
With this software, you can easily spot patterns in absenteeism and tardiness so you can address them with employees. You can also keep an eye on overtime so you can keep your payroll expenses down by cutting employee hours if necessary.
#5: Make Managers’ Jobs Easier
Traditionally, time clocks and payroll are handled through the Human Resources department which is kept separate from departmental management.
One of the biggest benefits of using employee clock-in software is that it gives your management team access to ad-hoc reports to help them do a better job of supervising their employees. They can use the data collected from the time cards to monitor attendance and tardiness, reward good behaviour, and even help employees to manage their time more efficiently.
This is an especially valuable tool for managers who have to juggle multiple projects and determine the best use of their employees’ valuable time.
#6: Discipline and Reward Employees as Needed
Employee clock-in software is an essential tool for managers who suspect that some employees aren’t pulling their weight and that others are shouldering more than their fair share.
When you use clock-in software, you’ll have instant access to a wide array of data that reveals employee behaviour. You can spot inefficiencies and slacking off, and also figure out which employees are the real superstars of your department.
Over time, the data you collect can help you reward your best employees and discipline those that need it.
#7: Allocate Time and Resources Efficiently
Do you know how much time your employees are spending on each project or task? One of the biggest benefits of using employee clock-in software is that it allows you to:
- Assign employees to specific tasks
- Set time limits or time expectations to complete them
- Get an overview of your available employees and resources
- Make changes as needed to ensure that your company is operating at maximum efficiency
When employees’ time is not carefully tracked, it can be very difficult to be sure how they are spending it. Even the best and most reliable employees may need some help using their time wisely. Our software can help you help them – and in the long run, it can improve your bottom line, too.
Conclusion
What are you waiting for? Employee clock in software can take most of the guesswork out of managing your employees. If you want to gain control over your expenditures and maximise your efficiency, contact us to find out which of our software solutions is right for your company.
