Workforce across countries is evolving at a constant basis. With the advancement of technology and the idea of being able to pick up your work and go, the way we manage shift work must also adjust.
Especially when it comes to managing sift work. For industries such as hospitality, healthcare, retail, and more, the work day is not Monday through Friday, nine to five. Workers in these industries can work early mornings, doubles, night-time, and even weekend shifts. How do we make it easier to manage shift work?
Mobile devices such as a cell-phone is a perfect example of how we are integrating new technology into our every day lives and why we should embrace the benefits that can arise from this change.
Non-Exempt Employees Will Benefit the Most
For the employee who is non-exempt, the ability to be able to use a mobile device to clock in and out not only makes it extremely convenient, but incredibly easy as well.
A non-exempt employee can also use a mobile workforce scheduling software to be able to swap shifts with their fellow co-workers, or even use it to pick up shifts without any hassle. With the hours of the week laid out in front of them, you will also be able to see any time-off request, and even interact with the employee.
Considering that it can all be done with the tap of your finger of a phone you carry all day with you, this makes managing shift workers extremely easy for supervisors.
Think about how many errors this will correct. If your business in Ireland has multiple shifts per day and you are relying on the nightshift to relieve the morning shift, how can you be sure that employee will remember? Did you write it down? Did that employee even check the board? How long had it been since they last worked and isn’t it possible that they’ve forgotten since then?
With an app on their phone, they will be alerted as to when they are due for work, which makes managing shift workers all the easier for you.
Improves Communication Between Employee and Employer
As stated before, communication may get a little confusing when it comes to assigning shifts to a worker during a busy week.
As the manager, you’re already stressed and the last thing you need is needing to remember when to reach out to who to ensure they’re coming into work. Or if there’s a question about someone’s time, you may not always be able to reach them over the phone, and it simply does not allow for proper communication between you and your employees.
If there is an employee you need to discuss something with, but you do not work on the same shift as the employee, then using a mobile workforce management software can help bridge the gap of communication. Not only will you be able to help yourself managing shift work, but you also open the door for the employee.
They will be able to feel a sense of interaction with you, even if the two of you are not able to communicate face to face.
How HR Managers Can Benefit from Shift Work Software
An app that allows you to clock in and out, manage schedules, and swap shifts with coworkers obviously is also a great help to HR Managers. How do you manage your employees when so many have different shifts? Back in the day, you’d have to manage a spreadsheet, but you’re only human. What if you forgot? What if you entered something incorrectly? And what if something happened to your computer?
Forget about all the archaic practices from the past, shift into the present day with a software that can allow you to do all of this. The great thing about data is it is always stored, so even if you replace your phone or it even is damaged, you can still recover that data from the next phone.
Making Managing Shift Work Easy
For any manager, scheduling is tough. Especially when it comes to managing shift workers. Having to remember who is working and who has time off can be confusing and cause errors while you are trying to work out a schedule for the week.
Also, trying to get your employees on the phone can be difficult in on itself and therefore, when you are trying to notify someone of their schedules, you may not be able to get a hold of them.
With an app, the shift workers are able to see their schedules right on their phones. Everything is laid out for everyone to see and if changes need to be made, it’s quite simple to do with an app on the phone. Managing shifts has never been so easy.
Making Mobile Workforce Management More Effective
Efficiency is important when it comes to managing a team. Especially a mobile shift work team. Depending on what kind of work you manage, such as a construction company; you will have workers that don’t often make it back to the home base in order to clock in and out.
Now with the help of an app and software, you will be able to manage them easier and improve your work. Instead of worrying about paperwork and driving yourself crazy with wondering how to manage shift workers, have technology help you out!
