Employee Scheduling Software allows businesses to make the most efficient use of their staff complement. Staff can be assigned in the best way to ensure that key functions are covered. Automated employee scheduling reduces payroll costs versus manually drafting schedules. It is also a big time saver and eliminates human errors. The software facilitates increased productivity and consistent efficiency.
- Assign staff members based on skill and availability in the various departments.
- Automated Staff Rostering creation.
- Full integration into most payroll systems or software.
- Provides preset or customizable codes for time off designations.
- Online employee access to work schedules and time tracking and time off.
The benefits of the scheduling software are numerous.
Simplified Method of Scheduling Employees
The ability to schedule employees based on skill sets ensures proper coverage for the various areas. The automated scheduling feature makes it easy to simply tweak if adjustments must be made.
Time and Financial Savings
The discarding of manual scheduling saves administrative time. Associated overtime for this function also becomes obsolete. This results in future accumulated savings in labour cost.
Prevention of Dishonest Reporting
This software is linked with the time and attendance system which allows the actual worker to clock in. This rules out employees clocking in on the behalf of others. It promotes an atmosphere of honesty.
Easy Access to Data for Roster Creation
The software makes it simple for managers and supervisors to retrieve data needed for schedule creation. This is especially helpful for a large staff complement.
Increased Accuracy of Time Clocking and Payment
Employees can clock in with accuracy via the Time and Attendance System which is linked to the Employee Scheduling Software. This makes their clocking time accurate.
The software also eliminates payroll mistakes made by inaccurate keying in of times worked. The automatically recorded time will be sent to the payroll system. This results in accurate salary generation.
Easy for Employees to Request Time Away
With staff being able to see their entitlements, they can request time off at the click of a button. The approval process is just as simple.
Employees Have Ease of Access to Their Schedules
With online access, employees can monitor their work schedules and make a request for changes. This gives them a measure of control and contributes to job contentment.
How Accurate Staff Scheduling Can Work for HealthCare in Ireland
Healthcare businesses have a real need for proper Employee Scheduling Software. Healthcare staff tend to work long hours and need to be on hand for emergencies. They also need to be rested and alert to provide quality care. Such software can greatly improve operations for healthcare businesses in Ireland.
Superior Staff Management
Hospitals, medical centres, maternity centres, nursing homes and other like facilities should consider implementation. These are generally 24-hour operations so staffing is always required. Healthcare businesses in Ireland can benefit from automatic scheduling especially with a larger staff complement. This will prevent double shifting, overstaffing and understaffing. The ability to assign staff based on areas of need also prevents unnecessary overtime being worked.
The software also helps provide control and monitoring of staff absence. This puts the understaffing resolution in the hands of those directly involved. These issues can be resolved quickly, which boosts operational efficiency.
A real life example of this was seen in a case study conducted of the Ailesbury Nursing Home. This nursing home operates in two different locations. They had a staff complement of 90 across both locations. Just one person was responsible for scheduling both sets of staff to work on a 24-hour shift rotation. This person was also in charge of staff salary payments. Understandably it was painstaking, time-consuming and physically taxing.
The implementation of the system saw them saving about one person’s salary each month. They enjoyed seamless management of both locations. They found it easy to use and a huge time saver. Read the entire case study here.
Frees Managers and Supervisors for Core Functions
When managers and supervisors need to take the time to create rosters, it is very time-consuming. Employee Scheduling Software cuts this time dramatically by creating them automatically. This allows managerial staff to make adjustments if necessary. Now free to actually manage operations, attention can be given to hands-on staff management.
Reduction in Payroll Bill due to Decreased Overtime
The software allows for the budgeted payroll figures to be entered. Whenever this is surpassed an email notification is sent to the designated manager. This helps with assessment of the schedule to prevent further unnecessary overtime. Re-examination of the schedule will help with the creation of a more balanced work schedule. This will help to keep healthcare businesses on budget while providing quality healthcare.
Payroll bills also increase when administrative staff must spend time trying to schedule workers manually. The software allows them to also focus on the day to day demands of their job functions.