It is hard to solve a problem with employee absences without looking at real data. There is more to employee absences than a number. You also need to look at potential patterns and the types of absences, among other criteria. This is where absence management software can become incredibly useful.
By implementing absence management systems, you can accurately track multiple variables and data related to each absence. This gives you the ability to detect trends and issues before they become a major problem.
What Problems Can You Solve?
Absence management requires a close look at more than just the number of absences an employee has accumulated. Though, before you begin using software to deal with employee absences, you need to decide whether or not you really have a problem.
Not all absences are a threat to productivity and efficiency. Occasionally, an employee may get sick or have a family emergency. A certain amount of absences is inevitable.
So, the first step in dealing with absences is to categorize them. You need to differentiate between planned and unplanned absences. This can be done with absence does and profiles.
What are Absence Codes and Profiles?
With absence software, you can set multiple absence hour codes. Once these codes have been established, the software can categorize absences. You then have a better idea as to the reasons for each employee’s absences.
You also have the ability to create absence profiles for each employee. You and your managers can quickly pull up a profile and examine the frequency of absences, along with the reasons given for each absence.
You can then identify staff members that have a problem with absenteeism. This gives you the chance to address the issue as soon as possible before it leads to a reduction in productivity.
What is Absence Management Software?
Absence tracking software and other systems are used to manage and track every absence. As mentioned, you can create individual absence codes and profiles. You can also automatically factor in employee and statutory entitlements.
What are Absence Anomalies?
Along with tracking, the software has the ability to detect absence anomalies. Anomalies include any absences that do not fit a trend. These absences are more difficult to detect when you review information manually.
How Does the System Track Violations?
Absence software can only be as effective as the systems that you put in place. This includes your absence policies and the methods that you use for reviewing time off requests.
With your software, you will be able to define your absence policies. You can ensure that every staff member is fully aware of the policies.
Any time a violation of your absence policy occurs, your software will automatically use your absence codes and enter the data in the absence profile of the employee.
Does it Really Work?
Every business has different practices for dealing with absences. It is how you handle these absences that determine whether or not they become a trend.
Some businesses rely on strict penalties for absences. Others attempt to discourage absenteeism through rewards programs.
Whether you plan on using disciplinary procedures or rewards to discourage absenteeism, the first step is setting up your absence tracking solutions.
These are solutions that any business can benefit from. You can have a couple hundred staff or thousands. You can use this in any sector.
The bottom line is that absence software can help reduce absences. But, you will want to have multiple systems in place. Studies show that having a range of practices is the most effective way to prevent absences.
Looking at the Data.
Along with absence software, you may want to consider implementing time tracking software and other systems. You should review your attendance policy and come up with multiple ways to address absenteeism and take control of it within your workforce.
You cannot solve your problem without looking at the data. Simply looking at the total absences will not let you know if a staff member is becoming a problem. You also need to look at the reasons for their absences.
Absence software is your best option if you have issues with absenteeism. But, you need to remember that this is just one tool at your disposal.
You also need to consider the policies that you have in place. You need to differentiate between different types of absences and be able to detect anomalies.
How Can You Start Using Absence Management Software?
If you believe that you have a problem with employee attendance, then absence management systems could be exactly what you need. You will be able to take absence management to a new level. You can enforce your attendance policy while preventing trends in absenteeism.
Advance Systems offers a complete package of time tracking and absence software. Make the call today to learn more about this software and how it can help cut down on absences within your business.
