A fundamental issue faced by any organisation is how to deal with the absence of the employee. While it is expected that workers will miss a certain number of workdays, excessive absenteeism could amount to lowered productivity, degraded staff motivation, and poor customer service, which can have a negative effect on company economy.
Thus, it is essential to deal with absence management and imply policies that could minimise the absenteeism of an employee. The absenteeism means when an employee is intentionally or habitually is absent from work. Thus, sound management software could boost staff morale while increasing productivity.
The leave tracking is essential for any business of any size, it enhances the workforce while tracking the leave time. It gives us a clear view of the availability of a team member while allows them to plan ahead. The absent managing software is a tool that necessitates the company to enforce functionalities and is easy to use. It reduces the manual effort and time for calculating the absence and avoids any incurred errors.
Why it is important to manage absenteeism?
There are innumerable reasons why people miss out on work. There are common reasons such which are legitimate, however, there are some reasons which are questionable. Some of the reasons are listed below:
- Injuries or Sickness
- Job Hunting
- Childcare and Eldercare Responsibilities
- Harassment by Coworkers
- Job Burnout, Low Morale
However, the impact of such absence impacts the workplace immensely. Suppose if on an average an employee is absent for 6.9 days per year, the intermediate cost that an organisation could incur for the absence of an employee is €554. There are also ways of absenteeism even if an employee is physically present. For example, The employee could arrive late and leave early, longer breaks will also fall into absenteeism.
Whilst there are financial costs of absence, it could also affect the workplace environment. A negative message is sent out to the employees which in turn compensate for the loss of work. It is impossible for the manager, supervisor, or HR to overlook each employee. Therefore an approach is essential to track the absence. This could be achieved through absence management software.
Required Features in a Leave Management solution:
The absence tracking should be easy, simple yet robust. There are many absence managing software available in the market but there are a few things you should look while choosing the best of it:
The automated calculation of leave balances and leave processing is the key function for tracking of the absenteeism. The customisation of software should be flexible and convenient to manage it according to business needs.
Reports and performance charts could be generated for assessing an employee. This way, the future dates and leaves time will be managed in an efficient way.
The employee activity tracking is crucial for managing the leaves. The history review will play a vital role while tracking the absence.
The Users should be aware of the employee’s leaves. Hence, the employees leave request and status will facilitate the user about their change request.
Advantages of Absence Tracking:
The absence policies are developed to fulfil the organisation’s needs and resources. It strikes a balance between offering sufficient time for legitimate issues such as sickness and restrict any unnecessary absence and lost productivity.
Some of the key benefits of tracking the absence are as follows:
The leave tracking will provide error-less data information which will inform you about the leave trends and balance. This will help you to determine the pattern of the absence of an employee.
Analysing each employee leaves is a tedious and hectic job. With the leave management, you will have data information of the employee leaves at any point in time. The status update about leaves will be notified and thus, even more, time will be saved.
If the organisation is expanded in different geographies, using a simple excel sheet is hard to determine the leaves time and dates. This might become a reason behind the under-staffing and over-staffing at times. The leave management will track all the leaves overall the geographies and which enhance the workforce at each location.
When the leave and attendance are tracked precisely it could initiate a systematic approach in the organisation. The information on working and not working days will be available and can be used to determine the employee pattern and leaves. This will give you ultimate control over employee attendance and absence.
Choosing the right solution is crucial for an organisation as it will lead to a successful workforce and team management. The leave tracking will also help employees to avoid any missing days of work and include programs such as offering flexible schedules and working hours. It would allow the option to work remotely.
This will facilitate the employee to work even if they are out of office, family obligations, or any personal reasons. This way, they can make up for the productivity on their own time. Hence, absence management software leads to a better and reliable environment.