Every business deals with employee absences. It is inevitable for any company that has employees. Still, tracking employee absences is not an easy task, especially if your company has a large number of members. Furthermore, absence anomalies can make for timely and costly confusion, which is why absence tracking is something your HR team should look into for solutions. This can be effectively done by installing absence management software. For all of the benefits of installing absence management software, keep reading!
Your HR Team Has Less to Worry About
It’s a given that employees will be absent from time to time. Without absence management software, the HR team will struggle so much by manually tracking employee absences. If your system in place still necessitates employees to email their supervisors when they are going to be absent, you need an alternative system. Information can get lost in a chain of emails, and it may take a while to get a response. It can be a long process that causes a lot of stress and inaccuracies for both parties involved. To avoid absence anomalies, absence management software streamlines the process to make it easier and minimises inaccuracies.
One common question all staff members have is ‘how many days of sick time do I have left’? With absence management software, a staff member will be able to see how many holidays they have left and how many sick days they have used up. This helps the employees do away with long chains of emails and queries. The information is right in the palm of an employee’s hand. Absence requests can be approved easily with absence management software. Once an employee requests for time off, the manager will be alerted. The software is a great investment that simplifies the life of HR managers.
Ensures Your Business Doesn’t Suffer From Too Many Absences
If you have a small company, too many absences on one shift can be detrimental to your business. Absence requests can get lost in the shuffle; if someone is verbally requesting (or sends an email), you may forget that you have already approved the leave requests of three other people for that day. With absence management software, you can keep track of how many employees request time off or are unavailable for each shift. The software will show you who will be absent for that shift so you can plan accordingly.
Absence profiling is also a feature of absence management software. It allows the manager to see if a specific employee is a frequent absentee. It can also track when or on what days of the week an employee typically requests leave. This allows you to take absence profiling into account when preparing a peer review.
Improve Employee Morale
Employees perform better when there is better morale in the organization. While it may seem that employees would feel better without software to track their absences, this is not the case. In many instances, employees feel secure with some structure in place. When absence management software is used, employees can easily track their holiday time, sick days, and time off with a click of a button. Rather than waiting for a response through email, they can enjoy the benefits of automation that a piece of software can provide.
Why does something as simple and easy as tracking leaves improve employee morale? It reduces stress. Employees can become stressed out at the prospect of having to wait for a manager to be in the office to request time off in person. Depending on a manager’s schedule, an employee may not feel confident to request leaves. This adds a certain level of stress that does not allow the employee to focus fully on their job. With absence management software, applying for absence requests and approving them become easier and more professional. This improves their morale, and they will work better.
Helps Track Absence Trends for Better Data
As mentioned earlier, this software can help track when a person takes leaves or goes on a vacation. When you have the information of the entire staff’s absence at the click of a button, you can begin to analyse where you can make improvements. There may be certain times of the year where people fall sick. A few employees may be requesting a holiday together. By understanding certain trends, you can plan and save your company from being understaffed at crucial times.
Absence management software is beneficial to virtually any company. When you have a staff of employees, you need to track their absence trends. An HR staff can do this manually, but chances of human errors are likely. It will also consume a lot of time. By automating absence management, the HR staff will not only save time and stress but money as well. Both the managers and employees will feel a sense of ease, which will keep everything in the business running smoothly.
