You may have heard of time management software. But, do you fully understand what these solutions can do for your business. With time management systems, you have the ability to accurately track employee hours.
You can use various clock-in systems to suit your business environment. You also have the option to use a variety of modules to provide added features and function. Though, there is much more to this software.
Customised Time Management Software Solutions
What is time management software? It is your complete solution for logging hours and creating schedules. You can manage absences, handle holiday requests, and compile payroll, along with many other functions.
This begins with the time and attendance solution you use for logging employee hours. You can choose from a selection of clocking-in terminals, including:
- Biometric terminals
- PC based clocking
- Landline clocking
- Text alert clocking
- Mobile phone clocking
- Desktop readers
You can choose a clocking in terminal that meets the needs of your organisation. For a mobile workforce, text alert or mobile phone clocking could be a suitable option.
If security is an issue, biometric terminals offer a wonderful solution. The terminal will then upload data to a central database.
Time management software includes a selection of modules. This allows you to create a customised time and attendance solution. You can include specific software to tailor your time and attendance solutions to your specific needs, such as:
- Absence management
- Rostering software
- HR software
- Mobile solutions
- Employee self-service
You can use these software modules to customise your solution. Select the options that you want. Build a complete solution for your modern workforce.
Time Management Software Can Benefit Any Industry
You may wonder whether or not your business will benefit from the use of time management systems. If you have dealt with absences or payroll errors, it may be time for a change. Find out this software can help your organisation.
Regardless of the industry, your business can take advantage of these systems. For the past several years, the business sector in Ireland has seen significant growth. In fact, this past year, Ireland surpassed most other European countries in market confidence.
In order to meet the demands of this growth, many organisations have discovered the benefits of using time management systems. They have streamlined their daily operations. These businesses have cut costs and improved staff morale.
Examine the various industries that have taken advantage of accurate time and attendance tracking. This includes businesses involved in the following industries:
- The health and wellness sector
- Retail businesses
- The hospitality sector
- Government sector
- Industrial industries
- And just about any industry you can imagine
At Advance Systems, we have worked with businesses in a variety of industries. One thing that they all have in common is the improvements they experienced after implementing these time management solutions.
Improved Scheduling for Organisations with a Large Staff
In the hospitality sector, businesses often have a large staff, which may be divided into multiple shifts. Dealing with the scheduling demands can be overwhelming. Hotels and other businesses in the hospitality sector often struggle to create efficient schedules. Over time, this can have an impact on the quality of care that they can deliver.
In order to help overcome this issue, many hotels have found a solution by using advanced time management software.
For example, the Royal Marine Hotel needed a system for improving their time management. Before implementing our system, they required their staff to sign in at the reception desk when starting their shifts. They did not have a system in place for tracking lunch breaks, tardiness, and absences.
After implementing a time tracking system, they were able to accurately track the time worked by every staff member. Using advanced reports, they could create a more efficient schedule and meet the requests of their staff. This helped to cut down on overtime costs, prevent payroll errors and gave the staff a boost of morale.
The Royal Marine Hotel is not alone in this experience. Many other establishments have benefited from the same software. This includes Hotel Kilkenny.
Hotel Kilkenny required a solution for keeping up to date with the latest regulations and legislation concerning wages and employee rights compliance. Not only were they able to meet these requirements, they found that they were able to cut down on costs by accurately tracking late shifts, holiday pay, and other issues that impact payroll.
By implementing rostering software, these businesses can easily create complex schedules covering multiple shifts. This can be useful in any business setting.
When you have multiple departments, ensuring that each department receives their staffing needs can be complicated. The rostering software takes into account the skills, pay rate, and availability of your staff in order to cover shifts more efficiently.
Increased Security and a Reduction in Administrative Tasks
In the healthcare industry, security and quality of care are major issues. A modern health facility needs to have systems in place to ensure security. At Clonmel Healthcare, the staff felt limited and vulnerable with their existing access control system.
By upgrading to a modern clocking terminal and time tracking software, they were able to ease these concerns while taking advantage of the additional benefits provided by time management software.
Security can be an issue in just about any setting. This is especially true in the government sector. Secure access to various rooms or departments within their facilities is often required. The use of biometric clock-in terminals provides the ultimate solution.
A biometric terminal requires users to scan their fingerprint in order to grant access to a specific room or location. These terminals can be placed outside a door to a secure room. The scanned fingerprints are stored as an algorithm, increasing the security of the system.
Along with using biometric terminals to restrict or grant access to specific rooms or locations, you can use these terminals to offer a streamlined time and attendance tracking solution.
Replacing your existing manual timesheet entry with a biometric terminal can help to reduce the time your staff spends clocking in or out. This also prevents errors and increases efficiency.
Scalable Solutions for Large Organisations in Ireland
As discussed, Ireland is enjoying consistent growth and expansion. Many industries are benefiting from this increased market confidence. As these businesses grow, having a system in place for accurately tracking time and attendance is essential. Minor payroll errors can become major problems as you hire more staff.
Time solutions are scalable. As you meet your staffing needs, the solutions you put in place will continue to offer accurate time tracking. You can use this software to track a few employees or thousands.
The CPL Group, which offers HR solutions to both the public and private sectors, operates with a large staff. They currently have over 2000 employees and have found advanced time management software to be incredibly valuable.
As these employees work with various clients, they needed a system that could accommodate multiple attendance policies in order to meet the needs of each client.
The time management solutions offered through Advance Systems gave the CPL Group the solution they required. It improved their workflow and streamlined many of their daily processes.
With a constantly rotating group of employees and clients, the CPL Group can now easily handle the demands of tracking the hours worked by their large staff.
Another example of a business that needed a solution for managing a large workforce can be seen by examining Aer Lingus. This airline has over 2,500 ground employees. They operate with a 24-hour cycle and need to comply with legal time rules. They found it a challenge to deal with scheduling, legal compliance, and payroll.
Modern time and attendance systems allowed Aer Lingus to conquer all of their concerns. Scheduling software made sure that each shift was properly covered. This helped increase the efficiency of their workforce, which naturally helped to cut down on payroll costs.
Aer Lingus also benefited from improved legal compliance. Following time and attendance policies, they could limit unnecessary overtime costs. They could use daily reports to monitor time and attendance.
Accurate time tracking ensured timely payroll and accounting. This combination of benefits reduced administrative time spent on payroll and reduced payroll errors.
The Healthcare Industry Can Place More Focus on Quality of Care
In the healthcare industry, the quality of care provided to patients should be a primary concern. Unfortunately, many facilities in the healthcare industry have to deal with multiple shifts and 24-hour coverage.
Dealing with the logistics of scheduling a large staff to accommodate these shifts can be a complicated process.
At Ailesbury Nursing Care, managers had difficulty handling scheduling and payroll for their 90 employees. Each week, one person was responsible for entering payroll and calculating total hours worked.
After installing a time and attendance solution, calculating payroll became an automated task. Managers no longer had to waste important work hours dealing with scheduling and payroll.
The primary benefit of simplifying payroll and scheduling is the increase in quality of care. By spending less time handling the needs of their staff, the staff could focus more on their patients. Everyone benefited from the implementation of a modern time tracking system.
Solutions for Business with a Mobile Workforce
In certain situations, a business may have a lot of staff that works off-site. This is common in the construction industry. Employees show up at a temporary work site, instead of clocking in at an office.
At John Sisk and Sons, administrators found it difficult to manage payroll and time tracking for their ever-shifting group of contractors and tradesmen. With over 1000 contractors and employees, daily reporting and time tracking was a nightmare.
Now, administrators can easily add new contractors to their system, track hours worked by off-site employees, and receive daily reports. Using these daily reports, managers can comply with health and safety regulations.
Choosing a Customised Time Tracking Solution for Your Business
The examples provided cover a small portion of the various industries and businesses that are using advanced time solutions. Currently, over 1 million clients use our software on a daily basis.
You can get started today. You are able to build a customised solution that meets the needs of your business. Choose the clocking terminals that will work best in your business.
Add software modules to extend the functionality of the software. You can add rostering software to simplify the way you schedule shifts.
You can add absence management to prevent tardiness and absenteeism. You are able to include HR software, employee self-service, mobile workforce systems, and many other solutions.
The Cost Effective Way to Cut Costs and Improve Morale
How can your business benefit from this software? As mentioned, you can use this software in any industry. Even though different businesses have different goals, everyone can take advantage of this software.
Here is a quick look at the primary advantages:
- Prevent costly payroll errors
- Avoid excessive absenteeism
- Enforce your attendance policy
- Simplify time off requests
- Give employees access to their schedule
- Improve productivity and efficiency
- Cut costs and start boosting morale
These advantages are universal. This means that organisations in any industry can benefit from time management systems.
You have more control over the way you deal with time and attendance. You are able to tailor these solutions to the needs of your individual business. The benefits provided help to give you peace of mind and the upshot of this for your employees is an increase in morale. Stay in control as your workforce expands.
Boost Your Productivity with Time Management Software
Time management software is the perfect solution for businesses that want to prevent payroll errors and streamline their daily operations. This software is easy to use and integrate. It is also highly scalable.
You can use time management solutions whether you have a dozen employees or several thousand. As your business expands, you can continue using your software to accurately track the hours worked by your staff.
If you are ready to learn more about advanced time management systems, then contact Advance Systems. Start using time management software today to cut down on your bottom line during the next quarter.