If you’re not currently using cloud-based time and attendance software, then you need to upgrade your systems. It’s as simple as that. This type of software can make scheduling your employees much easier, and you’ll spend less time attempting to figure out payroll and other things. It presents a win-win scenario, as everyone in your office will be happy (ideally) with their schedules, and you’ll spend less money due to lower scheduling costs and other things.
On top of this, cloud-based time and attendance software has a number of advantages, including the following.
It Can Make Tracking Time Easier
If you have employees who work remotely or spend a lot of time on duty during different shirts, then cloud-based time and attendance software will help you a great deal. For example, if you run a construction company and have employees who work at different job sites, then this software allows them to clock in, no matter where they are. You won’t have to worry about time wasting processes, such as heading to the office to clock in before going out to the job site.
Another good example involves IT companies, like those who send employees out to repair computers on site. They can track the time that they spend working on each client’s computer from their smartphone, thanks to cloud-based time and attendance software.
Even if you have all of your employees under one roof, you can use this software to track which projects they’ve worked on and how long of a work day that they’ve put in. It’s very useful, and you won’t have to worry about having all of your employees lined up at the time clock during certain points during the day. This really makes it simpler for them, and for you, as less time is wasted and tracking it easier.
Employee Communication is Better
Your employees could always communicate better with their managers and with the human resources department. This is true no matter what type of company you run. This cloud-based time and attendance software is great because those employees can spend time in putting their time off requests into the program. You won’t have to worry about them sending the information to HR in an easily missed email or a handwritten note that might disappear into the ether. It’s good to have everything in one system.
Plus, HR will have an easier time scheduling these work hours, thanks to the cloud-based time and attendance software. This program includes all of those requests for days and time off and notes how many paid vacation days and personal days each employee has. It also notes things such as every employee request and what department they are in, making it simple to approve or turn down these requests.
Overall, you’ll save some money as far as scheduling time is concerned, your employees will be happier, and the communication will be better.
Paychecks Will Be More Accurate
Speaking of happy employees, few things make them happier than accurate paychecks. Cloud-based time and attendance software practically ensure that their paychecks will be correct. Of course, this is dependent on the employee understanding how to work the software and how to log into it, but that is what training sessions are for.
As long as everything is correctly entered into the system, then the paychecks will be in perfect shape. Every hour that your employee’s work will be accounted for. They’ll be glad that you made the switch.
Another thing that will make employees happy regarding their paychecks is the fact that they’ll be paid properly for their accrued vacation and personal time. Too often, things can go awry in the system, especially if you’re trying to track all of this by hand.
All that it takes is for your HR personnel to input something wrong on the spreadsheet and someone automatically has an extra paid sick day or is missing some of their vacation time. The cloud-based time and attendance software will take care of this for you, so it’s no longer a worry.
Human Resources Will Have More Time on Their Hands
Your human resources department more than likely have a lot more to do than just track your employees’ sick days, requests, and payroll amounts. They need to ensure that policies are followed and that every one of your employees knows how those policies are set up.
By employing cloud-based time and attendance software, you are taking some of the burdens off of their hands. This means that they can finally get to all of the other things that they need to do, especially since they’ll have fewer paychecks to adjust and fewer mistakes to correct.
Overall, your HR employees will thank you for making their jobs easier – once they master the software, that is.