The use of time and attendance software can boost the overall productivity of your staff. This could be essential for the successful operation of a business in the public sector. You can eliminate payroll errors and streamline your scheduling needs. Discover the perfect attendance solution. Find out why time and attendance systems are of benefit and are crucial for the public sector.
Prevent Payroll Errors and Ensure Accurate Pay
When you implement time and attendance systems, you can prevent payroll errors and ensure accurate pay for your staff. In the public sector, every euro needs to be accounted for. When you are dealing with a large staff, occasional errors can add up and become costly.
Allow your departments to accurately track time and record payroll. Employee attendance is tracked in real-time, with data automatically being sent to a central system. This simplifies record keeping and ensures accurate pay.
You can also reduce absenteeism and enforce your attendance policy. When attendance data is automatically logged, there is no disputing the hours worked by an employee. You can easily look for anomalies and prevent trends in absenteeism before they become a major problem.
Increase Security with Biometric Terminals
As a part of the time and attendance software from Advance Systems, you can choose from multiple clocking solutions. This includes the use of biometric terminals. Biometric terminals require employees to scan their thumbprint in order to clock in or out. You can also use these biometric terminals to restrict access to specific departments or locations within your facility.
Government departments often need to regulate access to specific areas of the facilities. If you are looking for a secure way to handle this form of security, you should consider implementing biometric terminals. When you compare Biometric Clock Systems against manual clocking systems, there is clearly one winner. Other solutions include key fobs and PIN entry.
Simplify Your Rostering Needs
Your managers will find that scheduling becomes easier when you have a digital solution in place. Managers can easily meet the scheduling needs of any shift. They can use generated reports to evaluate the efficiency of each shift. This is also beneficial when you have staff that needs to be moved from one division to another, which ca be commonplace in the public sector.
Give Staff Access to Their Schedules and Available Holiday Time
You can also give your staff access to their schedules and their available holiday time. Your staff will be able to log into the system and check their own schedules and check their available holiday or sick leave. This not only gives them the freedom to check their schedule, it also makes them more accountable.
Depending on your specific needs, you can allow your staff to make requests for time off or holidays through the time and attendance software.
Give Your HR Department More Time for Other Tasks
There is a good chance that your human resources department already has a lot of work on their plate. When you are dealing with a large staff, meeting the needs of each employee can be a major challenge. This is especially true when you use manual solutions for time tracking and the entering of payroll information.
When you are able to eliminate the need for scheduling and holiday enquiries to go through your HR department, your HR team will have more time for other tasks. They can focus on regular HR operations, such as improving staff training and advancement programmes.
Boost Employee Morale
Through the use of time and attendance software, you can improve staff morale. Several of the previously discussed benefits can help improve the job satisfaction of your staff. When your staff has access to view their own schedule and you simplify the way you handle holiday requests, you will improve overall staff morale, which has a direct impact on productivity and efficiency, which brings us to the next benefit of time and attendance systems.
Increase Workforce Productivity
The combination of these benefits all leads to an improvement in productivity. When members of management are able to spend less time dealing with payroll and scheduling they can focus more of their time on daily operations and logistics.
The bottom line is that attendance systems can improve the productivity of your workforce while offering a wide range of additional benefits. Like sectors such as hospitality, the public sector, including civil services and government departments, often have a large staff to deal with.
When you rely on manual attendance solutions, such as time sheet and the manual entry of payroll, you are bound to end up with payroll errors and a reduction in staff morale. A simple solution to this issue is the implementation of time tracking systems. You will be able to enjoy more control over your staffing needs, reduce absenteeism, and boost the productivity of your staff.