Working in the healthcare sector, you face many challenges. This includes the challenge of dealing with time and attendance. Many healthcare facilities have round the clock shifts, flexible scheduling, and unique demands. Having to meet these demands could take its toll on your ability to provide quality care for your patients.
If you spend hours creating schedules, entering payroll information, and handling scheduling requests, you should learn more about time and attendance software. Find out how attendance software can benefit the healthcare sector.
Streamline the Way You Create Schedules
Perhaps one of the greatest advantages of using attendance software is the ability to streamline your scheduling needs. When you rely on a manual method of writing out your schedules, you are wasting time that could be spent on other tasks.
Attendance software can help automate the way you create schedules. You can take into account the skill sets of your employees and their availability. As you create your schedule, you can ensure that you are meeting the labour demands of each shift, without going over your payroll hours.
Simplify Payroll Calculations
Along with streamlining your scheduling and avoiding overtime, time tracking software can simplify the way you calculate payroll. Ailesbury Private Nursing Home discovered this benefit when they implemented attendance software from Advance Systems.
Robert Fagan, of Ailesbury Private Nursing Home, had to deal with the manual payroll calculation for 90 employees operating over four shifts. This was a time-consuming process, as the work times were recorded manually on time sheets. After the introduction of attendance software, Robert was able to save a considerable amount of time each week.
The software allowed accurate time tracking and was easy to use. Robert and his employees found the software was very user-friendly. Once the new system was adopted, employees enjoyed the improvement in timekeeping.
Improve the Security of Your Attendance System
In the healthcare sector, you will likely deal with multiple shifts and a revolving group of employees. When you use a manual system or outdated attendance systems, you may be putting your organisation at risk. Manual systems can result in inaccuracies.
They also make it easier for employees to engage in attendance fraud. This includes buddy punching, which is a form of time fraud where an employee clocks in another employee for their scheduled shift. You can prevent these issues by upgrading to a modern attendance system.
You can choose from multiple clocking terminals, including biometric terminals. With biometric terminals, employees need to scan their thumbprint in order to clock in or out. This eliminates the opportunity for buddy punching and ensures accurate time tracking.
Prevent Payroll Errors
While preventing time fraud is not always a major issue, inaccuracies related to payroll can become costly. Clonmel Healthcare, which is a part of the Strada Group based out of Germany, has been involved in the manufacturing of pharmaceuticals for over 40 years.
The company has about 250 employees and relied on an outdated time tracking system. This system required the manual entry of payroll hours. As mentioned, this takes time, but it can also lead to payroll errors.
After switching over to the time and attendance system provided through Advance Systems, Clonmel Healthcare found that they could accurately track the hours worked by each employee. Payroll errors were eliminated and employees liked having access to check their own schedule and available hours.
Reduce the Workload of Your Managers
Another benefit discovered by the staff at Clonmel Healthcare was the reduction in time spent dealing with scheduling and payroll. Managers found that they had more time to devote to other tasks and issues. They were able to focus on issues that actually pertained to the daily operation of the business.
Allow Employees to Request Shift Swaps and Time Off
Your employees will also prefer having the ability to request shift swaps and time off without having to go through the human resources department or waiting to hear back from a manager. These requests are handled through the attendance software.
When you use advanced time tracking software, your employees will have the ability to submit time off requests or shift swaps directly through the system. Managers can then review these requests and quickly check availability and scheduling needs in order to approve or deny the request.
Improve the Quality of Patient Care
This combination of benefits can go a long way towards streamlining your daily operations, improving productivity, and increasing employee morale. By ensuring you meet all your staffing needs and avoid worker fatigue, you can naturally improve the quality of care that you deliver to your patients.
If you have faced some of the same challenges that Clonmel Healthcare and Ailesbury Nursing have dealt with, then you too will benefit from the implementation of time and attendance software.