You may think that running a small business with over 25 employees using old-school practices is sufficient to keep operations smooth. You could have punch clocks, self-reporting, and spreadsheets that your employees are required to keep up to date. It’s one way to get the task completed, but there are some risks to them being unreliable.
It could also be an inconvenience to those employees that aren’t at work every day. They have no way of adding in any necessary information that is needed without being present.
Biometric time clocks for small business in Ireland are a state-of-the-art technology that allows your staff to clock in and out for their shifts from their own personal smart device. Fingerprints allow for a personal recognition benefit, and you can get rid of the older systems and all of the problems that come along with using them.
The Benefits of Biometric Time Clocks for Small Business in Ireland
To bring your business up with the times of technology, a biometric timekeeping system is a fantastic direction to go in. As soon as you implement it, you will start noticing all the benefits that come along with them. Here are just a few:
Flexibility for Your Employees
Many employees now work from home, in a remote place, or even through a satellite office. With biometric time clocks for small business in Ireland, they are going to be able to keep track of their records much easier. They don’t’ have to show up to the home office to punch in and out or try and organize everything on a spreadsheet. As soon as they start their shift, they can punch in through their smartphone from wherever they are at. When they’re done, they clock back out from the same device regardless of where they are located.
Millennial workers like to have more flexible options when it comes to their jobs. That’s why the biometric time clock is a necessity if you want to have this younger generation attracted to the kind of employment you are offering.
Accuracy in Records
Misrepresentation of hours listed on a spreadsheet can be done accidentally or intentionally. Either way, doing it the old way is a good way of having these errors come up on time sheets. Buddy punching, or when a co-worker punches in another co-worker that isn’t there is also a problem with the older methods. Biometric time clocks put an end to that possibility. They are incredibly accurate, and any issues or oversights are decreased significantly.
Payroll software doesn’t integrate with the traditional methods of timekeeping. That means that the human resources department in charge of payroll is spending unnecessary time shuffling through records and paperwork to get the payment completed. With biometric timekeeping, everything is connected making uploading of hours and calculations automatic. There are fewer errors and less time being dedicated to the payroll task.
How to Best Implement Biometric Time Clocks in Your Small Business
After you have decided that a biometric timekeeping system is going to be best for your small business, you need to know how to operate it properly. There are best practices for introducing it to your employees including:
Review the System with Your Employees before Starting
Springing on a new method for time keeping to your employees out of nowhere can be extremely frustrating. They may think you are trying to micromanage them and they won’t understand all the benefits of using it. Set up a time to talk with them about the plans for the change. That will give them an opportunity to voice any issues or concerns they may have put them more at ease. It also gives you a chance to explain how much this is going to be a benefit to them just as much as it is you.
Train Your Employees Properly
You want to have ample amount of time to train your employees on how to properly use the system. After the process is figured out, it’s quite simple. However, especially for older employees that aren’t quite as tech-savvy, it can be difficult to grasp at first. Schedule training for each employee to spend time with someone on your team that has been adequately trained. You want them to understand it before you start using fully.
Start Using Multiple Technologies Together
If you are considering implementing other technologies, it’s best to do them all at the same time. For instance, consider adding in HR software that allows employees to request time or manage their schedules remotely as well. There is other software that will let the human resources team keep contact information for all your employees as well. All of these systems work together, so it’s a good idea to train the people that are going to be using them everything at the same time.