Every company needs a timekeeping management system for its employees. This is essential for any successful business. Not only is this important to track time, but also to ensure that there isn’t anything nefarious occurring. Unfortunately, it can be quite easy for a worker to add extra time when they are creating their timecards. This could end up costing the company money that you don’t have. By using a time clock system or a sheet of paper, a company loses the ability to track a worker’s hours accurately and, therefore, could lose money due to overpaying.
Timekeeping management systems that help employers avoid this dishonest trait need to have key components to it in order to work. As the company, you want to avoid your employees stealing from their employer and co-workers clocking in and out for others. It isn’t as simple as wishing for honest workers; you need to take the initial step. There are plenty of timekeeping management systems out there, and you might be wondering which one is the best one to use.
In this article, we will discuss what aspects of timekeeping management systems you need to track a worker’s time accurately.
Properly Manage Payroll
Your timekeeping management system needs to have the ability to manage payroll. After all, this is probably one of the essential aspects of having a timekeeping system. With this tool, you will be able to track the hours each employee works. This includes the time they come in and the time they leave, as well as any breaks they took on their shift. This is especially good for hourly workers. That way, you can determine how much they are owed each pay period. You want to make sure that there are no mistakes when you do payroll each time, and having payroll managed properly is essential.
Notify Management of Anomalies within theTime Management System
Let’s say an employee is attempting to clock in on a day that they are not supposed to work. A sound timekeeping management system will notify the person who runs payroll of this. Not only will it have this feature, but it will also not allow employees to clock in if they are not logged into the office computer via IP address. With the right system, you can also assign different computers the ability to be used for clocking in and out. This is key for managing a schedule; if a schedule is not correctly maintained, everything can easily be turned into chaos.
Be Able to Track Mileage
Your time management system should be able to help track the mileage of employees who are required to travel for their employers. Some companies may provide a company car, but not all do. Companies will typically reimburse an employee who uses their personal vehicle, but something like this could be taken advantage of. You want a system that can properly track mileage so that the employees are getting the exact amount owed.
Be Able to Make Time Changes
A system is not perfect. Because mistakes can be made, you will want a timekeeping management system that can make a time change that can be processed and completed. Employees can make mistakes as well and will need to request a time change, so you will want to make sure that something like this can be done.
Keep Track of Employee Absences
When an employee is absent or needs to schedule time off, you need to keep track of that. You need to have a system that will be able to properly mark these absences happen, so as to keep everything neat and tidy. A good timekeeping management system is the best solution for tracking late employees. When you are looking for a timekeeping management system, be sure to look for one that has this ability.
Distinct Overtime Settings
When it comes to good timekeeping management systems, it’s crucial to have the ability to be able to have a separate overtime setting. This will be the best way to track work by employees that go over their normal work hours. Sometimes, having a system like this is not meant to keep employees in line, but rather to make sure they are being paid what they deserve. A system will be able to calculate overtime and even days they work that count as holidays.
On top of having all the features listed above, you will want a functional dashboard, as well as a biometric setting that makes it easy for employees to clock in and out. With everything becoming automated in the past decade, don’t leave your timekeeping ways to be stuck in the past. Make sure you have an easier way for employees to use a timekeeping system. You also want it to be easier for you to track the hours of your employees. Reduce payroll mistakes with the right timekeeping management system.