Do you need to reduce your overhead? If you’re trying to find a way to cut costs, then you might want to start with your schedule. The schedule is where it all begins. It’s how you assign your workforce and determine payroll. And, if you manually plan your schedules, then you could be losing money. The use of rostering software provides a modern solution. So, how can work roster software save on labour costs? By helping you schedule the right people at the right time for the right job.
Learn more. Examine the various ways that rostering software can help cut labour costs.
Schedule Employees Based on Skillset
One of the primary examples of how rostering software can help save on labour costs is the option to schedule employees based on skillset. Using the Skills Matrix, you can list employees based on their skills, team, shift, or department. You have the option of editing these skill sets and determining which skills are best applicable for each shift or department. It’s completely configurable to your specific requirements.
How does this help you cut costs? By improving the efficiency and productivity of each shift. You can schedule the best people for the job, based on the criteria that matter most to each department or shift.
This also allows you to track and update employee training. You can set the software to send out an alert when an employee requires more training. This additional feature helps you stay up-to-date with training so that you always have the best people available for each shift.
Easily Find Employees to Cover Open Shifts
Work roster software can also help cut labour costs by ensuring the right people cover open shifts. You can set various rule definitions, including rules related to overtime.
You can set the software to send a notification when a covered shift will result in overtime pay. This helps businesses stick to their payroll budget and avoid overages.
How does this work? Using an open shift notification system, employees can request to cover open shifts. But, if this results in overtime, then manager approval is needed.
You Can Reduce Administrative Costs
Manually creating a schedule requires a massive amount of time. This valuable time could be better spent on other admin tasks. With the help of work roster software, your supervisors and HR team will have more time for these admin tasks.
You may even find that you can reduce the hours of some of your administrative positions.
Other admin costs that can be reduced are related to payroll errors, overtime pay, and scheduling errors. You can eliminate or reduce these issues by switching to an automated system.
Improve Efficiency and Productivity
In addition to the easily measurable benefits already discussed, there are certain advantages that occur behind the scenes. When you streamline your schedule and meet the needs of your staff, you’ll be able to enjoy improved efficiency and productivity.
How Can You Start Using Work Roster Software?
Any business that needs a better solution for managing schedules should think about using the roster software. As you can see, it leads to cost-saving advantages.
So, how do you start using this software? First, you’ll need to consider your needs. At Advance Systems, rostering software is just one component of a complete workforce management system, which includes:
- Time tracking software
- Absence management
- Rostering software
- HR functionality
- Mobile workforce
- Employee self-service
- And so much more
Beyond just creating a complex schedule, you can build a workforce management solution that covers your specific requirements. Each of these components offers additional advantages that can result in further cost reductions.
Final Thoughts on Cutting Labour Costs
The rostering software is a beneficial solution for any business that needs to cut labour costs. If you’re manually creating your schedule, then there is a good chance that your schedule contains the occasional errors.
While these errors may not seem like a major problem they can add up. These errors are often the number one cause of labour waste. But, they can be prevented with the use of automated rostering systems.
These systems also allow you to break down your labour costs. You can see exactly how much is getting spent in each department. You get real-time access to the data to quickly evaluate the needs of any shift or area of your business.
Having the option to instantly pull up your labour data and forecast payroll spending gives you a better perspective of where your payroll budget is wasted and where it’s most effective.
By paying attention to this data, you can begin adjusting your schedule to reduce admin costs and improve efficiency. In the long run, this results in happier, more productive employees, which drives down your labour costs.
If you’re ready, the next step is to learn more about these time management solutions. Or, you can contact Advance Systems today to inquire about rostering software and additional workforce management software.
