If your HR team or department managers struggle to complete their schedules, it could be time for a better solution. Using a manual system to write or type your schedules is problematic. It’s difficult for a person to consider all the factors that should go into an efficient schedule. Just think about the number of details that can impact a schedule. You have staff availability, payroll budgets, and the needs of each individual department. Without the right choices, you could end up over or understaffed.
These are problems that a modern business shouldn’t have to deal with – and you don’t. Thousands of businesses have already switched to an automatic rostering system. Using sophisticated software, you can automate the scheduling process. No longer will you need to deal with complex rosters.
Here’s a closer look at 7 examples of how automatic rostering software can help your business.
1. Save on Labour Costs
Automated rostering can help cut labour costs. Businesses can spend less on their payroll or stick to their existing payroll budget with the use of this software. There are several reasons for these cost-saving advantages. First, you can save money by avoiding over-staffing a department or shift. Also, the software will provide a warning alert when a scheduling choice results in overtime pay or exceeding payroll budget.
2. Avoid Worker Fatigue
Every business has people that are willing to pick up the slack when someone calls off or doesn’t show up to work. Relying on the same people can result in fatigue and burn out. With automated software, you can find other replacement options. You don’t need to rely on the same employees’ every time. By avoiding this fatigue and unnecessary stress, workers remain productive.
3. Reduced Absenteeism and Tardiness
Businesses that use rostering software often experience a reduction in absenteeism and tardiness. This is because the software automatically considers their availability. Availability can change. There’s an increased need for flexible scheduling and the option to set your own availability. Handling these changes manually is a drain on your HR department and managers. And, errors can occur. Employees can get scheduled outside of their availability.
Working outside of their availability is one of the most common employee complaints. It leads to low morale and productivity. But, it’s easy to avoid. Employees can enter their availability into the Automatic Rostering Software. Managers will then receive a warning when a schedule conflicts with an employee’s listed availability. By meeting the needs of your staff, you can reduce absenteeism. Employees are less likely to call off or show up late when their schedule matches their availability.
4. Better Staff Morale
Due to the efficient shift structure and adequate planning, your staff will be happy. Better organisation, adequate workloads, and shift requests all help your staff remain satisfied with their scheduled shifts.
You should find it easier to create a schedule that includes a fair division of labour. Along with the scheduling of shifts, this also applies to the scheduling of breaks during the shifts. With this proper planning, you’ll get a morale boost.
Employees will also enjoy having more control over their scheduling. They can easily track their attendance and view their upcoming schedules. This reduces the demand on your HR team, as there are fewer requests that need to leave a paper trail.
5. Improved Quality of Service
This can also lead to an improved quality of service. This is especially true in the hospitality and healthcare sectors. You’re less likely to have an under-staffed shift. This helps employees meet the needs of patients or customers. There’s also the combination of previously discussed advantages. The increased morale and productivity, along with the reduction in absenteeism, all help to provide better service.
6. Improved Management Control
Automatic rostering software provides improved management control. Managers will have access to scheduling data in real-time. They can instantly see if a shift is fully covered and anticipate any potential scheduling issues. Supervisors can quickly make decisions using the most accurate, up-to-date data. And, they can avoid scheduling an employee with overtime or exceeding the predefined budget.
7. Accurate Scheduling Forecasts
Schedules are often based on the anticipated demands of the shift. This is another area where software can perform better than a human. Allow the software to collect data and provide accurate scheduling forecasts. The bottom line is that automatic rostering software helps the decision-making process. Scheduling is no longer a complicated process. It won’t require hours of time to create a weekly schedule. All this adds up to massive benefits for any business.
If you’re still using a manual option to create your schedules, you should explore the features of rostering software from Advance Systems. Learn more about how this software works. With the automated solutions that are available, you shouldn’t have to depend on pen and paper scheduling. Consider implementing automated rostering software today.
