What is the number one drain on productivity? If you guessed “over-scheduling”, then you’re correct.
When a business works their employees too hard, they will naturally notice reduced productivity. Studies show that after about 50 hours of work, productivity plummets. And, after 55 hours, the employee is essentially useless.
This can be a major challenge for small businesses. You want to get the most out of your employees, but you also don’t want to push them too far.
For this reason, many businesses rely on automated staff roster solutions. These solutions allow businesses to create the most efficient schedule, while also considering details such as total hours worked, employee pay rate, and availability.
Staff roster solutions exist for any business in any industry. Find out if this is the right solution for your organisation.
What is Staff Rostering Software?
The staff rostering system is software that can generate complex schedules based on your requirements.
For example, you can create a schedule for a specific department. While doing so, you can decide on how many employees are needed for each shift.
You can also factor your payroll budget into these decisions, along with any criteria that you want to include.
Which Industries Benefit from Rostering Systems?
The rostering software is beneficial for any business. It doesn’t matter what industry you’re involved in. Your business can benefit from improved scheduling.
Though, there are certain industries that are more likely to have demanding scheduling issues. This includes businesses related to the healthcare or hospitality sectors.
Both these industries tend to have multiple shifts and large workforces. Each of these issues increases the difficulty and need for creating an efficient schedule.
But, even the smallest business can take advantage of the efficiency provided by staff roster solutions.
If you spend any time at all during the week dealing with scheduling requests, shift swaps, or creating a schedule, then you should think about using an automated schedule system.
How Can a Roster System Help Your Organization?
These systems are helpful in any industry. But, what are the specific advantages that you can expect for your small business? For starters, you’ll be able to:
- Reduce your administrative costs
- Analyse and monitor data in real-time
- Allow employees to track their own schedule
- Avoid overtime costs and stick to your predefined budget
- Simplify the way that you handle your scheduling
These advantages can help you cut labour costs and stick to your budget. You’ll be able to get more out of your workforce without creating a demanding schedule.
Easily Adjust and Analyse Your Schedule
With an automated system, you can easily adjust, analyse, and track your schedule. You’ll be able to monitor everything in real-time.
This real-time monitoring is great when an employee calls off or you have an unexpected absence.
A supervisor can quickly use the system to find the best employee with suited skill sets to cover the shift. The software aids the decision-making process by identifying employees based on pay rate and availability – or skill set.
You can set your own rule definitions. You can decide whether overtime requires management approval. Managers can determine the criteria for scheduling different departments.
Everything is customizable. You get a tailored solution for your small business.
You can also setup an open shift notification system. Using this feature, employees can request to cover the shift. Again, pre-set rule definitions will help avoid overtime.
Boost Morale and Avoid Overtime Costs
You can also let your employees track their own schedule. They can log into the system and check their schedule or update their availability. The availability of each employee can then be used when creating schedules.
By adhering to the preferences of each employee, you can expect a morale boost.
Employees are happy when you’re able to match their needs, along with the needs of your business. This keeps everything running smoothly, regardless of the size of your workforce.
At the same time, you’ll be able to avoid overtime costs. You can create a schedule that works with your predefined budget.
Simplify Your Scheduling and Prepare for Growth
In the end, the main advantage of this software is the ability to simplify your scheduling. It doesn’t matter if you have 20 employees or 3,000. You shouldn’t have to waste valuable time and energy attempting to create an effective schedule.
In addition to the advantages already discussed, your small business will benefit from being prepared for future growth. These staff roster solutions are scalable. This means that you can continue using these systems as you expand your workforce.
The same advantages that you’ll enjoy now will become even greater as your business grows. So, now is the time to begin thinking about the importance of efficient scheduling.
Explore the rest of the features of the rostering software. Start planning for your future today.