There’s a reason why time clocks have been used successfully for decades. They make it easy to track the number of hours that your employees have worked, simplifying the payroll process. Without a time clock, you’d have to have your employees track their own hours, and we all know how that would turn out. The only other alternative is to track those hours yourself, wasting precious time that could be used on other things.
It’s much simpler to use biometric time clock software.
What You Need To Know About Biometric Time Clock Software
There are several different types of time clocks, but none are as trustworthy as a biometric system. Some of these alternatives are easy to fool. There’s the system that utilises a card that’s slid into the time clock to note when an employee begins and ends work. There are systems that rely on password protection and coding.
However, those systems are easily beatable by employees who can simply have their friends swipe or sign them in and out. Biometric time clock software doesn’t work like that.
Instead, a biometric system uses things like fingerprints to clock your employees in and out of work. Those are impossible to fool – because you actually need that employee’s finger. Other biometric systems use eye recognition and other advanced measures.
The advantages of these systems are numerous. They include:
- Lower labour costs
- No dishonest employee time logs
- Accurate data tracking
- Payroll management costs will shrink
- Additional measures can be implemented
Biometric Time Clocks Aren’t Just For Large Companies
Many small businesses don’t even consider using biometric time clock software. They think that these systems are prohibitively expensive. Thanks to technological advances, this isn’t the case at all. These systems are getting more and more affordable by the day. It’s reached the point where you almost can’t afford not to have one.
What You Receive with A Biometric System
A good biometric system uses more than just a time clock that is logged into by fingerprints. These systems go beyond that to include apps and web-based software that you can utilise to manage your employees time sheets. This software allows you to see who is working the most hours, as well as who needs to increase theirs.
It’s very helpful when you have employees who work outside of the office and need to log in and out from just about anywhere the work takes them.
Many of these systems are designed to fulfill four important functions. These include collecting the data, uploading it to your main computer system, managing it for payroll functions, and then processing the employee’s paycheques.
These systems take away some of the duties that your existing payroll department is handling, freeing them up to take on other things. They also make tracking days off and vacation time quite easy.
If you don’t have payroll department and are handling all of these things yourself, then imagine how much more you’d get done without having these tasks on your plate all of the time.
Why Biometric Systems Are the Future
Some analysts have predicted that more and more employees are going to be working from home. This is due to the interconnectivity of the workforce. Thanks to those technological advances that allow many people to have an affordable, high powered home computer, as well as Smartphone’s, printers, and all of the software that they need to function, everyone can have a home office.
Thanks to a biometric time tracking software, those employees can literally do their jobs from anywhere. There’s no need to be in the office all of the time. This is great for the employees, who are able to work remotely from home and no longer have to deal with things like rush hour traffic.
However, it does make it tougher on the employer, who needs to trust the employees to be on the job.
With biometric software, this isn’t an issue. The employee simply logs in from their Apple or an Android-based Smartphone, swiping their fingerprint or holding it in place for a few seconds in order to log in.
This activates the time clock software, marking them “in the office” from anywhere in the world. Without a biometric system, employers – even those who run small businesses – would have to trust their employees. The honour system is great until it breaks down.
The real question here isn’t “can you afford a biometric system?” Instead, it’s “how can you not have one these systems in place?” Since the technology is less expensive and is very easy to install, even a small business can afford it. These multi-use time clocks serve a real purpose. You’ll have much more time and be able to track your employee’s hours worked accurately.