A modern workforce needs a modern way to track employee time and attendance more efficiently. Why is it important to efficiently track attendance? It can help prevent costly payroll errors, improve employee satisfaction, and promote productivity. These are things that every business can benefit from.
If you are using an outdated system for keeping track of employee hours, you should learn more about attendance software and workforce management solutions.
What is Time Tracking Software?
Time tracking software is simply a solution for electronically capturing employee attendance. There are multiple options for having your employees log their time. This includes the use of clocking terminals and web-based clocking. Other solutions include mobile phone clocking, text alert clocking, desktop time tracking, and land-line clocking. You can choose the option that works best for your business setting.
Using these solutions can simplify the process of clocking in or out. It is more convenient for your employees and those in charge of payroll. Having to manually enter payroll information into a spreadsheet can take a considerable amount of time. The time needed increases as your business grows. Time tracking software automates this entire process.
In addition to tracking and logging attendance, you can find software for handling rostering and scheduling. The rostering software is capable of creating schedules using a complex set of criteria. Automatically create the most efficient schedule while factoring in employee skill sets and availability.
Time and attendance software is available for any of your scheduling or human resources needs.
How Do You Know Which Solution is Best for Your Business?
Does your entire staff have access to their own desktop computer? Then web-based or desktop time-tracking software may be the most efficient solution. In an industrial setting, a clocking terminal may be more suitable. Clocking terminals include biometric, PIN entry, swipe cards, ID badges, and key fobs as methods of input. Each of these solutions only requires seconds for your employees to clock in or out.
Tracking employee time and attendance is something that should be handled by software. The days of manual record-keeping are gone. It is simply inefficient to have to enter any employee information by hand.
The Benefits of Efficient Time Tracking Software
Why should you consider using attendance management software? From preventing payroll errors to promoting efficiency, attendance software provides numerous advantages. These systems are easy to implement and will work with your existing policies. Within days, you can begin accurately tracking employee time and attendance. Some of the main benefits include:
- Prevent payroll errors
- Streamline time off requests
- Promote increased productivity
- Create a more efficient workforce
One of the largest benefits of time tracking software is the reduction in payroll errors. Payroll errors can become costly. If your HR team enters payroll manually, it is safe to assume that there is at least an occasional error.
As your business expands and you take on more staff, these errors can become more of a burden. Time tracking software automatically logs attendance, preventing the opportunity for error.
This same software can also streamline time off requests. Your employees will be able to view their available time off. They can then make time off requests or suggest shift swaps electronically. You can set up automated notifications for managers. They can then either approve or deny the request. This makes the process of handling these requests much more efficient.
You can also promote productivity using these solutions. Having a clear and concise attendance policy, your employees will be less likely to show up late, leave early, or abuse your attendance policy in any way.
Attendance software also allows your HR team to focus on methods of improving productivity. They can institute new policies and programs to promote a productive workforce. This is one of the main duties of an HR department – not handling payroll errors and scheduling requests.
These benefits all combine to create a more efficient workforce. Once you implement electronic time tracking software, you can begin focusing on other ways to improve efficiency.
Take Advantage of Time and Attendance Software Today
Time and attendance software can help you face the challenges of a growing business. As you begin recruiting more employees and expanding your business, you need to first ensure you have good business policies in place. The larger your business becomes, the more difficult it is to make policy changes.
Start by instituting an attendance policy that is clearly defined. Use time tracking software to help enforce your policies and streamline HR operations. It will not take long for you to see the benefits of using software for tracking attendance. It helps to promote efficiency while preventing costly errors.
From time tracking to employee scheduling and HR solutions, workforce management software can be an invaluable tool. Explore some of the software available and think about how you can use these tools to make your business operations more efficient.
Want to know more about time efficiency? Read “Tips to Manage Time Efficiently on a Project”.
