Time Management Software is a type of computer software/system which allows employers to record their employees’ time spent on assignments and tasks. Time management systems are not only used by employers and employees in different types of industries but also professionals who charge their customers on an hourly basis. Apart from using a time management system, here are the steps in effectively controlling your workforce and your business.
Route to Controlling Your Workforce
Step 1. Practice control by having an influence in making hiring decisions. Accept workers who have the abilities, education and training required to be able to fit into your already hired team of workers. Keeping an eye on the staffing process is essential to avoid future complications with employees and work assignments. Always make sure that the job titles and job descriptions integrate with the requirements of your company and the responsibilities of the position.
Step 2. Reinforce your workers by properly explaining your role and position in the company. Make sure your employees respect your authority as well as build trust and confidence by effectively executing your roles and responsibilities in your company.
Step 3. Execute policies and procedures and divide job descriptions for every worker. Have time to talk with your workforce and discuss your expectations as their employer, consequences of not following the rules and your commitment to implement guidelines with consistency and fairness. Time management software will allow your workforce to prioritise all projects and daily tasks, which helps them to be focused on a daily basis.
Step 4. Generate plans to control problematic employees. First step is to identify such employees within the workforce and handling them before they affect other employees. A slacking employee, for example, might need closer supervision.
Step 5. Do not implement micromanaging amongst your employees. As an employer, you want your workers to do a task without you watching and, therefore, you should respect the privacy by avoiding close supervision and control of their daily work. You can implement time management software that can be used by your workers to be able to track their time in doing company’s tasks.
Step 6. Promote self-control by executing rules which give rewards and recognition to employees who are engaged, achieving and improving. With time management software, employers are capable of tracking their employees’ time clock punches throughout the day.
Step 7. Communication between an employer and his or her workforce is important. Inform them about the company, its activities, and vision and mission. Encourage them to ask questions and give feedback. This will help build trust between you and your employees.
The Benefits of Staying in Control with Time Management Software.
Being an employer comes with great challenges. One of these challenges includes being in control amongst your workforce. But if you surpass the challenges of being an employer, and gain control over your subordinates, there are great benefits which come with it.
If you value the performance of your employees, these people will have the confidence of their output being valued, listened and recognised. This will result in your company’s improved productivity.
Since you have already built trust and relationship between your employees, they will have fewer questions about the company’s future changes and alterations. If they have inquiries or doubts about it, they’ll be comfortable enough to approach you with respect, preventing future complications and potential trips to the labour courts.
Being in control overall will improve your workforce’s total performance. They will provide you with better results and output, and they will give you the respect that you deserve.
What are the Consequences of Losing Control Over Your Employees?
First of all, there will be a lack of trust, poor perspective and obsession which can result in a workforce that spends too much time on minute tasks. And if it happens, the company will face different costs, including separation processing costs, replacement hiring costs, costs to train new hires and costs of lost productivity.
If you lose control as their employee, they’ll eventually lose respect for you, slack on their responsibilities and rebel against your authority which hurtfully affect the company or organisation.
Therefore, if you want to manage your workforce effectively, you should have an appropriate time management software for each worker. It allows you to manage and track all your employees’ time and attendance every day with no complications, to report every information with accuracy and reduced errors, to make time and cost savings, to enhance and increase the company’s productivity and finally improve the efficiency of your workforce.
As an employer, it is your responsibility to make sure your workforce will become an asset to your organisation or company and not a liability.