Accurately keeping track of employee attendance is an essential part of running a business. Whether you have a small business or a large organisation, using time and attendance software can help boost productivity, prevent payroll errors, and simplify HR operations. This is especially beneficial when your business is just starting out.
When you have a small business, it is easy to overlook the need for a digital time tracking solution. You may think that you can handle the manual entry for tracking the attendance of a small staff. Unfortunately, even with a small group of trusted employees, errors and mismanagement can occur. Learn more about attendance systems and how they can help future-proof your business.
Accurate Time and Attendance Tracking
Attendance systems can provide accurate time tracking. Manual systems can easily result in inaccuracies and also provide the opportunity for time fraud. This is not an issue when you use time and attendance systems. The hours worked by your staff are automatically logged and entered into a central system. The opportunity for errors is greatly reduced and you can even integrate these solutions into your existing payroll management software.
Shift Requests and Enquiries
Along with accurate attendance tracking, these solutions can be used to give your employees a method for easily making shift requests or enquiries into their schedules. Depending on your specific needs, you can grant your employees the ability to check their schedules via their workstation, a landline, or even a mobile device.
Beyond checking their schedules, you can allow your employees to submit shift requests through the time and attendance system. These requests can then be emailed directly to those in charge of approving or denying requests. You or your managers can look over your current schedule, check the availability of other employees, and then approve or deny the request.
Software for Attendance Tracking is Scalable
Before your business begins to grow in size, having a system in place to deal with attendance is essential. The larger your organisation, the more work is involved in implementing a new system. Attendance software is highly scalable. You can start using it while you have a staff of a dozen people and continue using the same system as your organisation grows to include hundreds, or even thousands, of employees.
By adding a system early on in the establishment of your business, you will already have a system in place for accurately handling payroll and employee attendance. As your business grows, you can avoid many of the complications that large businesses have to deal with. This includes enforcing your attendance policy, preventing absenteeism, and preventing payroll errors.
Enforce Your Attendance Policy
When you expand your business, there is an increased need to enforce your attendance policy and prevent absenteeism. These issues can have a negative impact on the productivity and efficiency of your daily operations. You or your managers can generate scheduling and shift reports.
By examining these reports, you will be able to look for any anomalies or catch trends in absenteeism early on. You can stop absenteeism before it becomes a problem and also take corrective action by enforcing your attendance policy.
Prevent Payroll Errors
Accurately tracking time and attendance helps ensure that you avoid costly payroll errors. Discrepancies in payroll can be just as harmful to a large organisation as they can to a small business. When you are just starting out, every dollar is essential to the success of your business.
Preventing payroll errors and improving the productivity of your staff could be the difference between success and failure. As your business grows, the costs of payroll errors expand exponentially.
Increase Productivity and Efficiency
Using software for time and attendance can also have an impact on productivity and efficiency. When you eliminate payroll errors and improve the way you handle employee requests, you should find that you have a more productive workforce.
Having a positive work environment and happy employees can help you attract the best talent in your region. As you look to expand your business, your new employees will model their behaviour after your existing staff. By preventing absenteeism and promoting a happy workforce, you can continue this positive trend as you begin hiring new staff.
Begin Implementing an Attendance Solution
If you are planning on expanding your business, now is the time to start thinking about the implementation of an attendance solution from Advance Systems. Accurate time and attendance tracking can help provide a boost to the productivity of your staff and improve employee morale. It also helps you avoid additional costs related to payroll errors and allows you to enforce your attendance policy.
Learn more about the complete workforce management solutions available from Advance Systems. Implement a solution that will help take you into the next chapter in the growth of your business. Future-proof your business with time and attendance software.
