Every business wants to save money while making certain processes easier. One of these processes involves your HR, also known as Human Resources, department. For example, did you know that by integrating payroll with time and attendance, you could save both money and time? This will free up your HR employees to handle other tasks, as your payroll will be much easier to process.
Before your company in Ireland takes the necessary measures to make your payroll processing go more smoothly, here’s what you need to know.
Integration is a Good Idea
The more processes that you have in place, the better your company will run. When it comes to HR, there are several important tasks that this department must do. Some of them include things like hiring, firing, and even handling workplace issues. Payroll is the other main task. The downside to payroll is that it typically takes quite a bit of time to do. This is why automating this system makes sense. There are two other reasons as well.
Fewer Mistakes Are Made
If you’ve ever had a disgruntled worker in your office questioning the hours on your paycheck, then you understand how important it is that your payroll be right the first time. By integrating payroll with time and attendance, all that your HR employees need to do is pull up the records and see how many hours the person has worked. If there’s a discrepancy, it can be fixed fairly easily. However, there will be fewer mistakes using an integrated system. This accuracy is important, as time is money!
You Can Better Follow the Law
You’re probably already aware of the fact that you need to follow Irish payroll laws. However, you can do so while still integrating payroll with time and attendance records. The more automated this system is, the better you can follow those laws. Plus, as the laws change, you can adjust the automation as necessary.
How to Integrate your Payroll
Before you start the integration process, you need to understand some of the many available methods. There are ways to make everything simpler, but your employees need to be fully on board. If for some reason, they aren’t, everything will fall apart. You need to consider the following when integrating payroll with time and attendance.
Choose the Best Program
Before you can start integrating payroll with time and attendance in a way that meets all of the laws that Ireland has put into place, you need to pick a program. Some examples of the best include those that allow for employee self-service. This means that the employees enter their desired work hours, and the system handles the scheduling. You will have fewer open spots, and your HR people won’t have to do a lot of the scheduling work.
Other programs allow employees to use their mobile devices as a means to log in for the day. This can save you money. For example, if your workers travel all over Ireland in order to do their jobs, then you need to have a reliable way to track their hours. Having them travel to the home office first is just an expensive waste of time. They will be happier and get more done if you trust them to log in with their phones.
You could also choose a time clock software package that relies on biometrics. A fingerprint system is easy to set up and prevents your employees from clocking each other in. Plus, there are some that work with both salaried and hourly workers. No matter which program you choose you won’t have a problem integrating all of your systems. Your HR department will be happy to know that they have one less thing to worry about.
Employee Training Matters
Once you pick a program that meets your needs, the next step involves training your employees. They need to know how this new system works. If you really want to effectively manage integrating payroll with time and attendance, it’s imperative that your employees understand every step of the system. This can be a bit time-consuming.
You’ll have to pull your employees into a meeting or training session. Taking them away from their desks for a short period of time means that they’ll do less work that day. However, in the long run, this won’t matter. The training is very important!
As you can see, it’s very easy to integrate your company’s payroll with its time and attendance records. All that you need to do is choose the best software for your needs. After this, just train your employees – all of them. In the end, you’ll save both time and money, and have happier workers.