Are you trying to find a solution for improving the efficiency of your workforce? Hundreds of businesses have discovered the benefits of using advanced scheduling software. Having to come up with a schedule is one of the most complicated aspects of employee management. Find out how scheduling software can simplify this process.
What is Scheduling Software?
Scheduling software, as the name implies, is a software that is used for creating employee schedules. It allows you to make the best use of your available payroll hours. This simplifies the way that you create schedules and can help to increase productivity.
There are many advantages with employee scheduling software, as it uses criteria that you set to create the best schedule with your available employees. It looks at their skill sets, availability, pay rates, and other data. The software then compiles this data to build complex rosters and schedules.
You can use this software for managing shifts, automating the scheduling process, and ensuring you have all of your shifts covered. The software is highly flexible. You can either completely automate the scheduling process or use it to help plan out your schedules. The goal of the software is to streamline the way you organize your schedules.
What are the Main Benefits of Scheduling Software?
How is this software beneficial for your business? By cutting down on the amount of time you/your managers spend dealing with scheduling you can place your focus on other responsibilities. Scheduling should not take a large portion of time spent on administrative tasks. Along with simplifying the schedule-making process, employee scheduling software offers the following advantages:
- Improves the productivity of your HR team
- Avoid payroll overages and overtime costs
- Give employees access to their own schedule
- Create the most efficient schedule
Improve The Productivity of Your HR Team
Perhaps one of the greatest advantages of using software to create your schedules is the reduction in administrative tasks. Your HR (human resources) department and managers will find themselves spending less time dealing with issues related to scheduling. Your managers and HR team will get to spend less time dealing with time off requests and other issues related to scheduling. This allows them to focus their attention on other projects, such as employee training, certifications, and advancement programs.
This will provide a natural boost to the efficiency of your HR department. When you find that a shift is understaffed, your HR team no longer has to scramble to find a replacement. The software will help ensure that this is never an issue. If an employee calls off, leading to a shift being understaffed, the software can provide the best solutions for filling the shift while avoiding overtime costs.
Your managers and HR department will also have real-time access to employee attendance and the current schedule. They can monitor trends in employee absenteeism and help enforce your attendance policies. If an employee shows up late or misses their shift, the system will automatically log the attendance violation.
Avoid Payroll Overages and Overtime Costs
As mentioned, the software always looks for the best solution for avoiding overtime costs. You can cut down on payroll overage and remain within your payroll budget. When you automate or partially automate the scheduling of your shifts, the software looks at pay rates and overtime to create a schedule that limits costs.
Reduce overheads and unnecessary costs related to human error. Over two-thirds of businesses still rely on manual options for entering payroll or tracking employee attendance. By combining this software with an employee attendance tracking system, you can prevent payroll errors. This combination can help your business cut down on overtime costs and overages.
Give Employees Access to Their Own Schedule
Employees will have access to their own schedule. This not only benefits the employees, but helps improves the efficiency of your HR department. They will spend less of their time going over the schedule with your employees.
Your employees will appreciate having immediate access to their schedule. You can allow them to access their schedule via their workstation computer or on a communal computer system.
They can also use this system to request a shift swap with another employee. Depending on your specific requirements, you can set the system to automatically notify managers of these requests via email.
This helps to create a more flexible work environment for everyone in your business. From your employees to your HR department to your managers, everyone will enjoy the simplified process provided by advanced software for employee scheduling.
Many businesses also find that this increases employee morale. When employees are able to easily access their schedule and make requests without having to contact managers or their HR department, they are able to spend more time on their assigned tasks.
Create the Most Efficient Schedule
Another advantage of using employee scheduling software is that you can create the most efficient schedules. Make sure that all of your scheduling needs are fulfilled. You should never have to worry about a shift being understaffed, over-staffed, or have to deal with the challenges of creating a schedule that meets the needs of every employee.
The software makes sure that you are making the best use of your available resources. Instead of scheduling all of your managers on the same shift or your employees with the highest pay rates, the software can help distribute your available employee hours across the work week.
For businesses that depend on a strict schedule or receive penalties when they go over their available hours for the week, this software can be incredibly advantageous.
Which Industries Will Benefit Most from Employee Scheduling Software?
Will your business benefit by using scheduling software? This software is beneficial for any business. It is suitable for use in just about any industry. It is useful for businesses with just a dozen employees, along with major companies with 15,000 or more employees. You can use this software in any setting, regardless of the size of your business.
Software for scheduling is also scalable. As you begin adding shifts, training new employees, and increasing the size of your business, this software will continue to handle all of your scheduling needs.
You can create a detailed schedule for any department. If you have multiple departments, each with their own scheduling needs, it can become incredibly complicated to ensure all of your needs are met. By relying on rostering software, this no longer becomes an issue.
Schedule your shifts for multiple departments, manage shifts, automate the scheduling process, and receive alerts when specific shifts are not covered properly. You can even use the software for creating schedules for specific tasks or projects. Whatever your needs are and no matter the size of your business, employee scheduling software offers the perfect solution for boosting productivity and improving employee morale.
How Can You Start Using Software to Create Your Schedules?
The first step in using software to streamline the way that you create schedules is to contact a reputable workforce management solutions firm. Advance Systems has been an industry leading firm in the development of various workforce solutions software, including time and attendance software and advanced scheduling solutions. Find out how to integrate scheduling solutions into your existing software or learn more about additional workforce solutions.
If you are interested in learning more, contact the experts at Advance Systems today.
