An Employee Self Service (ESS) module, as part of your complete time and attendance solution, can give your staff access to essential information. This includes details related to their schedules.
Giving your staff more control over their scheduling offers a wide range of advantages. They are more accountable for their hours worked. They are less likely to violate your attendance policy. You will also find attendance issues become less of a problem.
If these sound like benefits that you would like to enjoy, then learn more about how Employee Self Service empowers your workforce.
What is an Employee Self Service Module?
First, it may help if you understand what these modules are. This is one component of a complete time and attendance solution. It gives your staff and managers access to profiles and scheduling information.
The data gets stored in a central database. This data is then accessible in real-time. It can be viewed via computer terminals, mobile devices, or a central computer, depending on your needs.
Using this system, your staff can make changes to their staff profile. For example, they could update their work availability. They could also make time off requests.
These requests are immediately sent to the appropriate manager. The manager then has the option of quickly approving or denying the request.
Here is a closer look at some of the main features:
- Self-service requests
- Self-service planner
- Work availability
These are the three primary features of this software. But, the range of advantages that these features provide are tremendous.
You will notice improvements in staff morale and productivity. You will also find that your staff adheres to your attendance policy. Explore each of these features in detail to learn more.
Perhaps the greatest feature is the use of self-service staff requests. No longer will your staff have to go through multiple channels to make a time off request. These requests are automatically submitted and delivered through the system.
Your staff will have the option of submitting a shift change or shift swap. In either case, the changes are easy to enter.
As mentioned, your managers or supervisors can immediately deny or approve these requests. This now becomes a simple process, instead of having to go through multiple people, while leaving an unnecessary paper trail.
While your staff will enjoy a streamlined request system, you will benefit from productivity improvements. The self-service planner gives more power to your staff.
Through the self-service planner, your staff will be able to make their requests. They can also view their current schedule, work availability, and other details of their profile.
Work availability can change. As new responsibilities arise, some of your staff may need to work different hours. This also allows your staff to make these changes instantly.
The system will store the changes, which can then be used by the automatic rostering software. When used in conjunction with automatic rostering, you never have to worry about scheduling a staff member for a shift that they cannot work.
The features discussed above work together to simplify the way you handle staff requests. You can increase attendance and productivity. You will also be able to reduce time spent dealing with common scheduling issues.
Additional Features of Employee Management Software
In addition to the features already discussed, there are a couple more reasons to consider using this software. This includes interactive help and staff messaging services.
With interactive help menus, your staff and managers will not have to spend time learning this new system. They can search by keyword or phrase. Videos and screenshots will walk them through the steps.
These modules can also handle internal messaging. This includes shift requests, along with other messaging requirements. Depending on your needs, you can allow messages to be sent and received via email or text.
Give Your Employees More Control with New Software
If you want to enjoy the advantages listed above, you will need to implement Employee Self Service software. This can be done as a part of your complete time and attendance solution.
You can reduce the amount of paperwork for your HR department. You can eliminate the need for common clerical tasks, freeing up your staff to focus on more important tasks.
You will also reduce errors related to the manual entry of data. Through these advantages, you will be able to notice increased productivity and a happy staff.
It does not matter whether you have a dozen employees or several hundred. Employee Self Service is scalable. You can continue to use the same systems as your business grows. This means that now is the time to think about using this software.
You can get started today. Learn more about other time and attendance solutions and how they can benefit your business.
Want to know more about how your employees are thinking? Check out this great article about EQ (Emotional Intelligence).