Do you need help managing your workforce? Human capital management (HCM) systems provide you with a way to automate a wide variety of HR tasks. This includes time and attendance, scheduling, and more.
What is human capital management? This refers to software that is used to improve your workforce management tasks. You can remain in control while also increasing the productivity of your staff.
You should not have to depend on manual entry or outdated software. Human capital management gives you a complete solution for managing your workforce.
You can create your own management solution by choosing from different modules. These modules can be combined to meet your specific industry needs.
Time and attendance needs can vary from business to business. Here are the main modules that you can choose from:
- Absence management
- Rostering software
- HR software
- Employee self-service
- Mobile workforce
These are all components that can be chosen as part of your time and attendance solution. It all begins with accurate time tracking. You can choose from multiple clocking in terminals, including:
- Biometric clocking in terminals
- PC based clocking
- Proximity terminals
- Landline clocking
- Text alert clocking
- Mobile phone clocking
- Desktop readers
All these options can be used with your HCM solutions. Once a staff member clocks in or out, data is automatically sent to a central database.
Attendance is just one aspect of these systems. Take a closer look at each of the following modules. See how proper workforce management can help your business succeed and grow.
Absence Management
Would you like to track absences in real time? You can with absence management solutions. Detect repeat occurrences and trends in absenteeism.
Absences and tardiness can have a major impact on your business. Your productivity will slow. Your staff morale will drop. And, you may have trouble meeting the demands of your clients or customers.
Absence management can prevent these issues, along with providing the following benefits:
- You gain real-time monitoring of your staff
- Receive instant notices when shifts are missed
- Improve your ability to enforce attendance policies
- Take corrective action and deal with repeat offenders
You should not have to struggle with managing attendance. Keep track of staff absences with real-time monitoring. You can even set alerts and receive instant notifications.
These solutions also allow you to enforce your attendance policies. You and your staff will not be able to question the accuracy of their recorded hours worked.
Rostering Software
The next module to consider is rostering software. This software gives you options for simplifying your scheduling needs.
By using rostering software, you can easily ensure that all shifts are properly covered. You can create a complex schedule. Receive recommendations based on staff details.
Rostering software saves time and energy, along with these advantages:
- Access your schedules in real-time
- Easily manage multiple shifts
- Cut down on overtime costs
- Give your staff access to their schedule
As with absence management software, rostering solutions gives you real-time access. You will be able to instantly see if a shift is properly covered.
You can also use this software to cut down on overtime costs. Remain within your budget. Find replacements to cover shifts that will keep employees from receiving too much overtime.
Another advantage is that your staff will have access to their schedule. This holds them accountable and gives them the ability to check their schedule or easily request shift swaps.
HR Software
Many of the tasks performed by your HR team can be automated with the help of HR software. This includes payroll, staff requests, scheduling issues, and other common HR tasks.
When your HR team is left to deal with these tasks using outdated software or manual solutions, you will inevitably receive errors. This could include costly payroll errors.
HR software helps eliminate these problems and offers these benefits:
- Automatically generate standard documents
- Simplify the way that employees submit requests
- Cut down on time spent dealing with administrative tasks
Your HR team is the backbone of your workforce. Their performance directly impacts the performance of your workforce.
Another option that can save your HR team a considerable amount of time is an Applicant Tracking System. With this Solution (Advance ATS) comes automation and an intuitive software that can understand and rank individual CVs. Tracking all job posts and acquiring the best talent based on required criteria and stored in one place is a must for any talent acquisition push.
By simplifying these tasks, you give your HR team more room to work on other HR responsibilities. This includes training and hiring.
Employee Self-Service
Give your employees more control over their time and attendance with the employee self-service module. You can improve morale and increase productivity, simply by implementing a piece of software.
Here are some of the benefits that your staff will enjoy:
- Access to their own schedule
- Ability to make time off requests
- View their available holiday pay
- Shift requests or swap shifts
Your staff should have easy access to their own schedule. This helps cut down on tardiness and absenteeism. Though, the real benefit comes from the other features of this module.
Using employee self-service, your staff can make various requests. They can request time off, check their available time off, and even request shift swaps with other employees.
Requests are automatically logged and sent to the necessary manager or department head for approval. This is one less task that your HR team will need to deal with.
Mobile Workforce
The final component to consider is the mobile workforce module. This software gives you more control over your mobile workforce. With the mobile workforce module, you can:
- Manage time and attendance from any location
- Monitor your mobile workforce in real-time
If you have staff that operates off-site, it can be hard to monitor their attendance. This software eliminates this problem. You can view their attendance in real-time and even have the option to include GPS functionality.
Choose Your Management Solution Today
These solutions are suitable for any industry. You can cut down on errors, give your HR team more time for other tasks, and increase the overall productivity of your staff. If these are benefits that you could use, then now is the time to consider implementing workforce management systems.
Learn more about these systems today. Contact the experts at Advance Systems to begin discussing the implementation of human capital management solutions.
