Ailesbury Nursing Case Study

Ailesbury Nursing Case Study

Two sites

Significant time savings

Very user friendly

Reduced administration time

Real flexibility

Professionalism of Advance Systems staff second to none

Ailesbury Private Nursing Home, which is situated in Sandymount in Dublin has been in existence for the past 16 years. It employs 40 staff operating a 24-hour shift pattern. Its sister operation, Ashbury Private Nursing Home has been in operation for the past 3 years. Situated in Blackrock, it employs 50 people who also operate on a 24-hour shift pattern. Both nursing homes are owned and run by the Fagan family with Robert Fagan Junior responsible for the staff and management of all rosters and payroll at both locations.

The Challenge

Prior to the introduction of Mitrefinch Time and Attendance Software from Advance Systems, the monitoring of rosters had become a very tedious and slow process. All work times were recorded manually on time sheets. At the end of each week, Robert Fagan was manually calculating the hours worked by each of the 90 employees from a main roster of staff operating over four shifts. These shifts take place between 8.00am and 8.00am the following day. Some shifts are only 6 hours in duration while others last up to 12 hours. Additional staff included cleaning staff working between 9.00am and 3.00pm.

Post installation of Time and Attendance Software

“Since the introduction of Mitrefinch Time and Attendance Software from Advance Systems, rosters for both nursing homes were set up and the amount of time saved has been amazing. The accuracy of the system has afforded us the saving of roughly one full salary. Moreover, staff have reacted well to the introduction of the system and there has been a significant improvement in time-keeping”.

Robert Fagan

Robert has a very good knowledge of IT and found the system to be very user friendly, simply adding to the existing lists as the need arose with additional staff and staff changes.

Robert found the HR module to be a very useful tool. It allows easy and speedy access to details of specific employees. A key benefit is a significant reduction in the number of queries that Robert needs to deal with, allowing him to focus his time on other areas of the operation. He finds that the system is so flexible that he can do the necessary work at a time that suits him, even at home on his PC.

In addition, the system is interlinked to the payroll system at the Ailesbury & Ashbury Nursing Homes. Once the hours are collated and any anomalies checked, they are ready to export to payroll. It requires the minimum of support as the operation of the system is so easy. Thats what led the business to choose Advance Systems over their competitors.

“Advance Systems is the most professional company in this business. We consulted at least 6 other competitors when we were looking for a Time and Attendance system and the competence and professionalism of the sales and technical staff at Advance Systems were second to none. We felt their technical knowledge of the operation of the system was very good and this gave us the confidence to work with them”

Robert Fagan