The methods of keeping business records through paper and pencil have long gone by the wayside with all of the introductions of technological human resource information systems over the years. The process has become more streamlined with enhanced productivity for the people working in the HR department and throughout the company.
Human Resource Information Systems or HRIS help the business owner, the HR staff, and other employees all become more productive if they are appropriately utilised. Employees can start using the applications from the moment they get hired on until the day they leave the company. Time and cost savings are just a couple of the benefits that you will see, depending on which systems you implement.
A higher rate of compliance to rules and regulations along with increased engagement among the employees are other changes you will see.
Regardless of the size of the business, HRIS produce a plethora of benefits for companies in Ireland. The way the human resources information systems benefit the company can be split up between the employees and the business owner and HR department combined.
With the name of the product being human resource information systems, it might lead you to believe that the only people that will benefit are those in the HR department. That’s not the case at all. Your employees will also experience benefits including a more flexible work environment.
Check out a couple other aspects they will enjoy.
Communication between employees, leaders, and the HR department is more precise and more consistent with HRIS. Text, email, and phone communication works, but it can get confusing and stressful. HRIS keeps things organised and simple. Any projects that are occurring can be discussed between workers through the system. Employees can put in requests for shift changes, put down explanations for missing work, or ask for vacation or time off.
Your employees will have access to self-service tools that allow them to clock in and out of work from their own smart device. It makes working from a remote location or at home a lot more of viable of an option. They can check their schedules and make changes from the platform as well without having to visit the physical office.
Millennials, the ones that aren’t entering and in the workforce in big numbers right now, love these options because they are a generation that likes to work when and where they want.
HR Department Benefits
The only way for your company to run smoothly is having the HR department operating effectively. Your HR department is going to see tremendous benefits from HRIS implementation. Instead of wasting time on repetitive tasks, wasting money, and struggling to communicate, everything will be done in a more organised and efficient manner. Check out a couple of the benefits your department is going to see.
Improved Employee Tracking
Workflow and security are both increased when you can accurately track where your employees are and what they are doing. It doesn’t matter if they are in the building or working remotely. Your HR team will have real-time details on what’s going on so that if someone needs to be contacted, they can be found. Companies that make deliveries or help customers see real benefits from this one.
Simple Access to Information
Paperwork, fact-checking, and evaluations are constantly causing the HR department to reach for employee records. Your files are likely in a cabinet or disorganised storage spot on your office computers. You have to worry about them getting lost or ruined.
Sifting through them eliminates productivity from happening in any other area until the mundane task is complete. Employee records can quickly become online accessible and organised with the right HRIS in place. Authorised personnel can access what they need in a matter of seconds instead of minutes or hours. Everything is also kept safe as it’s backed up remotely.
Recurring Task Automation
With the right systems, many repetitive tasks can be done with automation. Payroll is a big one that HRIS can complete for the HR department. Approving and denying requests for time off for vacations, shift change alerts, and other tasks can also be done this way based on a set of rules that are set beforehand.
Quick Hiring of New Employees
Depending on the turnover rate of your company, your HR department could be on-boarding new employees quite frequently. The process is the same, but it can take up a lot of time if there is no organisation or plan for doing so in place.
HRIS processes make the hiring of new team members a more efficient production. Training materials and handbooks along with information on the new employees can all be stored in one convenient location for a smoothly ran event each time.
By selecting the right HRIS for your company, you will save both time and money. Your HR department and your employees will benefit from its organised and seamless processes. The entire atmosphere of your worksite will become a better one because of the flexibility and simplicity of having quality HRIS.