Did you know that biometric time and attendance systems have become incredibly popular in the business world? Why? Well, biometric time and attendance systems are easy to use and install. They are used to track data so that management can analyze which employee is clocking in. There is a problem that involves coworkers clocking in for each other. In order to avoid this, installing a biometric time and attendance system is key to preventing a cluster of payroll problems for your company. In this article, we will be going through the advantages of a biometric system and how it works.
What Is a Biometric System?
For your company, biometric time and attendance system is a great way to verify employees and is a better alternative over manual clocking in systems. When compared to a manual clocking system, the advantages of a biometric clocking system are many.
With punch-card machines, it’s easy for one employee to clock in and out for another. You avoid this with a biometric system. It will use the fingerprints of an employee in order to verify the person. How does an employee pretend to be someone else when everything is logged under fingerprints? It really does make for a very efficient time management process. You will want to avoid any sort of mistakes with payroll, and with a biometric system, you can accurately log in hours.
How Safe Is a Biometric System?
Of course, when it comes to your payroll system, you want to make sure that everything is secure. It is a common worry that by using a biometric time and attendance system that you run the risk of making your company’s system vulnerable. Rest assured that this kind of system is safe. The only way that this can be utilized is by the company itself, so you don’t need to worry. There is no personal information required to use for a biometric system, so you don’t have any sensitive information being hacked. You do not need to use an employee’s social security number, which is a considerable concern for people. As well it should be, as we live in a world that makes it very easy for hackers to access this kind of information.
What About Your Fingerprints?
We just talked about security. While this system does not use social security numbers, you may ask how a biometric time and attendance system is secure if it uses fingerprints. After all, can’t those too be used to steal someone’s identity? The thing is, a biometric system actually deletes fingerprints from the system. While a new employee has their fingerprint scanned to create a group of coordinates, the fingerprint is deleted. The way it works is that when that employee goes to scan their fingerprint next, it uses those coordinates to identify the fingerprint. By deleting the fingerprint from the system, it improves the security of this system so that no employee has to worry about their personal security is at jeopardy.
Help Manage Employees vs Non-Employees Access
Let’s say that your company has different levels of clearance for certain employees. With a biometric time and attendance system, you can help secure specific locations that are not allowed access to certain employees. Make your company and building more secure by installing a biometric system and ensure that no employee is where they shouldn’t be. This uses the technology of your fingerprints to store clearance, and if an employee is attempting to access a room or a floor that they don’t have access to, then they will be denied.
For Employees on the Go
The fingerprint technology is excellent for your on-site employees. But, what about employees who don’t often visit the main headquarters. For those who are in constant transit, they need ways also to clock in and out. The biometric time and attendance system also is available for mobile devices, so to ensure that those who are on the road can track their time. Don’t fret about managing the time of your mobile employees, because the biometric system can be used for them as well.
Recap
Just so that we are clear, let’s go over all of the benefits of a biometric time and attendance system:
- Incredibly easy to use.
- Clock in and out securely.
- Helps prevent employees from stealing time.
- Accurately details the recording of time.
- Can be easily integrated into payroll.
- Saves money by ensuring that time is accurately tracked.
Hopefully, you have learned more of biometric time and attendance systems’ various uses and how they can help your company. By implementing this into your company, you will be able to track employees properly. You can save time and effort by preventing employees from clocking in and out for each other. Sometimes, it’s better to be safe than sorry, and it will end up helping your payroll be more efficient for audit season.
