Timekeeping Systems
How important are timekeeping systems for your business? Without some method of determining how much work is done, there is no accurate way to determine how much to pay.
Versatility
A good timekeeping system can adapt to your needs. Here are some options a system should offer:
- Time clocks that log times in and out, either locally or to a central server
- Computer based time clock – either web based time clock or using client software
- Biometric identification and time punch for controlled access areas
- Land-line or cell phone time punch if computers and centralized clocks are not feasible
These options should be able to mix and match to fit your company needs. No system should force you to conform to it.
Control
If you are tracking time manually, or semi-manually, you know how much work managing employee’s hours are. A timekeeping system provides a great deal of control in managing employee time.
- Employees can punch into assigned tasks, or tasks they take on themselves.
- The system can allow employees to change their time card, or limit changes to managers
- Time cards can require manager approval, or may be automatically approved.
Compliance/Reporting
One of the huge benefits of modern timekeeping systems is the ability to generate reports without hours and hours of going through time sheets and related paperwork. Some handy reports include:
- Overtime reports – by individual, department, or company wide
- Outstanding vacation time – by individual and department
- Absences – by individual or department. Family Medical Leave Act reports
- Reporting for other groups, such as unions
The system should include updates to cover changes in labour law and FMLA to ensure you are always using the latest information when filing reports.
A well-implemented timekeeping system will streamline your payroll, making a tedious task less painful. Greater accuracy and the ease of generating reports make regulatory compliance a snap. That alone makes the cost worthwhile for many people.
