As businesses grow in Ireland, it becomes extremely necessary to manage and monitor that acceleration closely, staying in control of an ever expanding workforce. Workforce Management Systems offer an effective means of managing the way staff use their time on the job. Some of the applications go well beyond the scope of time tracking.
Main Features of Employee Time and Attendance Software
Employee Time and Attendance Systems provide multiple clocking-in solutions for staff. They can clock in via desktop or laptop computers connected to the internet. Other options include using internet connected mobile devices. The information becomes available right away for viewing. The system is compatible with most existing payroll systems. The information can be easily integrated into the system to cut payroll errors and save processing time.
Employees can monitor their time off allotments for holidays, departmental or sick leave and make requests. They can also request time switches with another employee for a shift. This is made possible by the Employee Self Service component of the system.
Managers and supervisors can then approve or deny requests in a timely way.
Benefits of the System
- The system is fully customizable to be tailored to any company’s needs.
- No learning curve with this easy to learn and use the system.
- Saves times because of paperless time recording.
- Greater transparency for staff assures greater compliance with company rules.
- Ensures compliance with working time act for employers and employees.
- Significant reduction in the processing time for employee salary payments.
- An overall reduction in company workforce costs because of time monitoring.
- Faster turnaround times for processing employee time off requests.
- Overall improvement of staff performance and output.
How Employee Time and Attendance Systems Will Help Businesses in Ireland
Businesses in Ireland can benefit greatly from the various applications within an Employee Time and Attendance Solution. The savings in staff payouts alone make it a big enticement.
Not Much of a Learning Curve
The first big help for businesses in Ireland is that a lot of time will not be lost for training. The system is very simple to use. Once set up it is just a matter familiarity for employees.
Financial Savings with Paperless Clocking Methods
One drawback of a paper based clocking system is the heavy cost. Costs associated with purchasing paper for the system add up over time. Also, it is not an environmentally friendly option. The debate surrounding manual clocking Versus biometric clocking systems usually changes any opinion of uncertainty.
With the set up of the various paperless clocking methods, these problems will go. Employees clocking in via the various methods increase their accuracy of reporting. It is convenient for them to simply use their mobile phone or personal computer. A landline option is also available. Staff required to work remotely can clock in via the internet. GPS coordinates can be input to confirm their location.
Schedule Staff Where Needed
Time is further saved with the ability to accurately monitor staff time usage and attendance. Reports generated to provide information which is used to manage time better. Supervisors can schedule tasks and properly distribute employees where most needed. It will also eliminate employee shortfalls due to understaffing. This raises operational efficiency and boosts productivity. Business operations will run smoothly. In the medium, to long term, it results in great financial savings for companies. It will also promote better use of company resources.
Employee and Company Compliance
Businesses in Ireland will also benefit from greater compliance on the part of their employees. The system makes it possible for the government and company policies to be entered and comply with the Working Time Act. The Employee Self Service function makes it possible for employees to take control of their time usage. Being able to view their allotments will help them to remain compliant. This cuts out the need for requests to be routed through the human resource department.
Staff can view this up to date and accurate information and make their requests. Managers and supervisors will receive email notifications of the requests. This cuts out the lag time of routing to HR than to managers/supervisors. Managers will be able to see if the workforce on hand will be sufficient before granting leave. Quick responses can then be given which raises efficiency.
The system has the capability to generate various types of reports. Reports which give information on attendance trends and absenteeism help to stem poor habits in these areas. Other reports which give information on time usage help with staying on budget. Looking at current trends also helps with forecasting for future savings.
Uploading fire, health and safety regulations keeps employees aware and protected. Emergency protocols and guidelines help staff know what to do in a disaster.
Managing Workplace Visitors
Visitors to the work site can be monitored by the Employee Time and Attendance Systems without the demand for extra security personnel. Employees log visitors in and their location can be monitored.