Absence tracking software is a beneficial resource for any business. If you are struggling to find an efficient way to track employee hours and log absences, there are solutions available.
An absence tracking system includes a variety of features that are designed to simplify your life. This includes absence tracking, along with absence profiles for your staff and access to detailed reports.
What are the real benefits of using this software? When you read about absence solutions, you will often come across discussions of increased productivity and savings. While these are great reasons to use absence tracking software, what does this really mean for your business?
Discover the six real benefits of absence tracking software. Find out how your company could benefit from these scalable, flexible solutions. Here is an overview of these advantages:
- Save time and increase efficiency
- Access to real-time analytics
- Monitor absence trends and stats
- Enforce your attendance policy
- Hold your staff accountable for absences
- Cut down on wasted payroll costs
#1 – Save Time and Increase Efficiency
Absence software automates a variety of processes. This saves time, which helps increase the efficiency of your offices. Your human resources department will become more efficient. This can have a major impact on the rest of your staff:
- Your HR team will have more time for other tasks
- Your staff will be able to submit their own time off requests
- Requests are dealt with efficiently
- Managers will have more control over their scheduling needs
- Payroll errors and delays are prevented
Your daily operations are streamlined – boosting productivity and efficiency. With a more effective HR team, you may be able to improve your advancement programs and address staff concerns in a more productive manner. The implications can reach throughout every department. Your managers can view the schedules for their department. They can also approve or deny scheduling requests immediately.
A lot of the minor tasks that are known to eat up time are eliminated. The goal of using this software is to help improve the way you run your company. Automating common tasks, such as absence tracking, can dramatically increase the overall efficiency of your business.
#2 – Access to Real-Time Analytics
You and your managers will have access to real-time analytics. You can view detailed reports in real time.
The absence management software is always running. Every minute worked, or not worked, is logged by the system. This provides the following advantages:
- Automatic reporting in real time
- Detailed custom reports
- Monitor the schedules of each department
- Ensure the staffing needs are being met
Attendance reports are automatically updated and available for viewing in real time. You can also create custom reports and view the information that you feel is crucial to your daily operations. This includes reports for each department within your company.
You have more control over how you monitor your staffing needs and deal with absences. You can ensure that the staffing needs of each department are met.
#3 – Monitor Absence Trends and Stats
Absence software automatically monitors absences. It will alert you to any trends or anomalies that need to be dealt with. You will be able to perform the following steps to monitor trends:
- Create individual absence profiles
- Create absence requests
- Monitor and detect trends and anomalies
- Receive automatic reports
You will be able to create individual absence profiles for your staff. You can easily monitor their behavior and allow the system to detect any trends or anomalies. As you detect absence trends, you can immediately address the issue with your staff. You can stop the trend before it becomes a major problem.
Automatic reports will give you quick notice of any attendance violations. The process is simple and requires no paperwork. The days of manual entry are over. With innovations in technology, many of the operations handled by your HR team or office staff can now be handled by computer software – such as an absence tracking system.
#4 – Enforce Your Absence Policy
This software can also help you enforce your absence policy. You will be able to perform the following steps:
- Define attendance rules
- Monitor absences and violations
- Automatically log all violations
- Categorize absences using absence codes
You will have clearly defined rules. The software will monitor the attendance of your staff and immediately report any inconsistencies or anomalies. This includes tardiness, leaving early, skipping a scheduled lunch, and any other violations of your absence policy.
You will have the option to define your specific policy. You can create individual absence codes. The absence hours codes are used to place absences into different categories.
For example, when an employee does not show up to work and does not call in, they should be penalised differently than someone that calls in before their shift starts.
You can place these violations into different categories. Incorporate these codes into your absence policy and receive automatic reports when a violation occurs.
#5 – Hold Your Staff Accountable for Absences
With accurate reporting, your staff is held accountable for their absences. There is no paperwork involved. The system accurately tracks every absence and each violation of your attendance policy. With an absence tracking system, you can:
- Give your staff access to their schedule
- Allow your staff to view their total absences and violations
- Ensure your staff is aware of your absence policy
Your staff will be able to view their violations and understand the penalties for further absences. Typically, businesses notice a reduction in absenteeism and attendance violations after implementing this software.
#6 – Cut Down on Wasted Payroll Costs
Perhaps the greatest benefit is the ability to cut down on wasted payroll costs. You can cut costs and increase savings simply by switching to a new absence tracking system. This is achieved through the following:
- Create efficient schedules
- Cut down on overtime
- Prevent payroll errors
- Conform with laws and regulations
These systems accurately track every minute worked by every employee. You will not have to deal with costly payroll errors. You can also improve the efficiency of your schedules, which can lower overtime costs while ensuring you fill all your shifts.
Attendance Solutions for Any Sector
In addition to the wonderful benefits listed above, there is another advantage to using this software. An absence tracking system can be used in any sector. Whether you are in the healthcare industry, manufacturing, hospitality, or the government sector, these solutions will provide the same benefits.
Take Advantage of Absence Tracking Software
You now have the reasons for using the system and answers to the question ‘what is absence tracking software‘. The next step is to decide how you want to implement these solutions. Contact Advance Systems today to learn more about absence tracking software and other time and attendance modules.
