With nurses, doctors, post-acute care providers, and the other various positions in the healthcare industry, it’s more important than ever to have efficient time tracking software. Analysing your workforce is imperative to increasing efficiency.
Your facility will be more efficient at:
- Preventing scheduling errors
- Verifying employee attendance
- Reducing time theft
- Decreasing overtime
- Stopping violations of labour laws
Time tracking software is an essential tool for any healthcare facility to capture accurate analytics of their labour activities to improve internal productivity and efficiency.
Many healthcare facilities in Ireland were tired of their old time tracking system and decided it was time for a change.
Issues with Your Current Time Tracking System
- Security
The nature of the healthcare business demands the highest level of security. Your facility needs a system that you, your patients, and your employees can trust.
- Manual time tracking
Let’s say after a strenuous shift an employee forgets to clock out. They come back for their next shift and have a hard time remembering when they left the facility. Sound familiar? Manually tracking time like this can contribute to one of your employees not receiving the pay they are entitled to. Manual reporting from Punch clocks are a thing of the past especially when compared with Biometric Clocking in Systems.
Inaccuracies during payroll can cause a rift internally that can be easily avoided.
- Employee workloads
Managers can’t always be on the front-lines of their facility and see the struggles a department might be going through; all they see are sales numbers and employee hours. This can cause a disconnect, and a wrong interpretation, on the real issues in an environment.
Why Healthcare in Ireland Needs Time Tracking Software
Employee accountability
A Time tracking System will empower a manager with access to see who is working and what they’re working on. You will be able to see exactly how an employee is spending their time and make decisions on where adjustments need to be made.
Accurate payroll
Inaccuracies in pay can cause rifts in a healthcare facility. Before any kind of time and attendance software, payroll was typically based off of punch cards which are highly susceptible to inaccuracies. Employees didn’t receive the pay they deserved.
Or maybe a manager was sceptical about the number of hours they were paying an employee for. Time tracking software attacks and solves this problem head-on with a foolproof way to clock in and out. If an employee forgets to clock out, a manager will be alerted.
Real-time productivity analysis
With employee analysis reports, managers in a healthcare facility will be able to see just how effective their operations are flowing. They’ll be able to see at what time of the day the most work goes on, which department is getting the heaviest workload, or which team is requiring the most overtime.
Based on analytics, you can make strategic decisions on how to improve your facility’s productivity.
Improved time management
Employees and managers will be able to see exactly how their time on the clock is spent. A manager might find patterns in time slots where some departments could be spending their time better to increase efficiency.
The ability to see the workloads each day will also greatly benefit a healthcare facility’s capacity satisfy more patients. Let’s say one section of the facility is absolutely crushed, but another department is having a slow day. A manager can make a decision to send more help to take some relief and pressure off of their strained employees.
Overtime watch
Every time an employee clocks in or out, a manager will be notified and can see number of hours worked. Also, if an employee is nearing overtime pay, then a manager will also be notified of this. They’ll be able to change around that employee’s schedule in order decrease overtime pay.
Increased employee satisfaction
Empowering your workforce is a powerful move that a time tracking software can provide. Employees will feel like they have a sense of autonomy by being able to record and track their work time. They will easily be able to see the hours they have accrued, and they can even view their PTO and vacation day availability without requesting that information from a manager.
Quickly approve or deny PTO
An employee can efficiently request for Paid Time Off (PTO) by the push of a button; the manager can approve or decline this request in the exact same manner.
Time tracking software in the healthcare sector in Ireland can cut costs, increase employee morale, and make a manager’s life a whole lot easier. From using this kind of software, an employee improves the way they schedule, receives an accurate paycheck, and can find ways to be more effective.
See how Clonmel Healthcare in Ireland benefitted from upgrading to time tracking software.
Take a good hard look at your internal processes. If there’s room to improve, this kind of tracking system might be just what your facility needs.
