If you have noticed a drop in efficiency or productivity, then you may want to look at your current system for handling schedules. Overworking your employees, not making efficient use of your available hours, and other scheduling issues can drain the productivity of your workforce.
Regardless of the size of your workforce, employee scheduling software could be the perfect solution.
Learn more about the use of employee scheduling software and how it can help improve efficiency and increase productivity.
What is Scheduling Software?
As the name suggests, scheduling software is used to automate the process of creating schedules. The software uses various metrics to make the best use of your available hours. Everything is handled electronically and gives you real-time analytics that you can use to adjust your scheduling needs on the fly. Here are some of the greatest benefits of using employee scheduling software:
- Prevent Payroll Overages
- Prevent Employee Fatigue
- Increase Efficiency in Any Department
- Cut Down on Time Spent Scheduling Employees
- Handle Time Off Requests with Ease
Prevent Payroll Overages
Advance Systems has helped hundreds of businesses improve efficiency with employee scheduling software. The Mitrefinch time management software gives managers the ability to schedule shifts while avoiding overages with your payroll.
For example, Aer Lingus, a growing airline based out of Ireland, needed a solution for lowering payroll costs with a workforce of 2,500 ground employees. Through the use of scheduling software, managers were easily able to fill their scheduled shifts, while taking into account employee skill sets and predefined rules. This resulted in a boost in efficiency and a reduction in payroll costs.
Prevent Employee Fatigue
By using employee scheduling software, you can also prevent employee fatigue. You can easily determine the total hours worked by each employee and avoid over-scheduling an employee. You will naturally cut down on overtime costs and employee fatigue. This is one of the key steps in improving employee morale. The software will let you know if any employees have been scheduled beyond their total available hours for the work week.
Increase Efficiency in Any Department
Improve the overall efficiency of any department within your organisation. Regardless of the department, your managers should notice an improvement in efficiency. You can schedule your shifts based on the skill sets of your employees. Give your managers the ability to schedule each shift based on the needs of individual departments.
In a large organisation, each department will have their own demands and requirements. Allow your managers to deal with their own scheduling needs. Small businesses will also find this beneficial, especially as the size of the company grows. Scheduling software is easily scalable. So, whether you have a small or large organisation, you can continue to meet the needs of every department.
Cut Down on Time Spent Scheduling Employees
Using employee scheduling software can also help cut down on time spent scheduling employees. The larger your organisation, the more difficult it can be to create a schedule every week.
With scheduling software, you can simplify the process of creating a schedule. You and your department managers will find that the software allows you to easily create rosters. This also lets you easily fill a shift or find a replacement in the event that an employee calls off. The software will provide you with recommendations and help you find a replacement without having to pay overtime costs.
Handle Time Off Requests with Ease
Along with cutting down on time spent creating schedules, this software can streamline the way that you handle time off requests. Employees will have the ability to send time off requests or shift swaps to managers via the time and attendance system. Managers will receive these requests instantly via email. Your managers can then quickly approve or deny the requests.
As you can see, scheduling software provides numerous advantages. You can prevent spending more on your payroll, limit employee fatigue, increase the efficiency of your staff, cut down on time spent dealing with schedules, and simplify the process of handling time off requests.
Implementing scheduling software will have a profound impact on productivity and efficiency. While there are measurable metrics, such as a reduction in payroll hours and the prevention of worker fatigue, there are also benefits that are immeasurable. This includes the boost to employee morale that you will get from this streamlined process.
Your employees will appreciate the improved scheduling system. By increasing the efficiency of your shifts through the use of scheduling software, your employees will find it easier to remain productive and motivated about their role within your organisation.
If you are worried about a reduction in productivity or efficiency, then you should consider implementing scheduling software from Advance Systems. Along with scheduling solutions, you will find a complete set of workforce management solutions, including advanced time and attendance software. Contact Advance Systems today to learn more about these features.
