Online Scheduling Software
Scheduling software is the perfect solution for businesses to streamline productivity and to make the best use of available payroll hours.
Scheduling software is the perfect solution for businesses to streamline productivity and to make the best use of available payroll hours.
Employee Scheduling Software has many advantages that will be beneficial to your business. For example, it allows you to easily create a schedule while taking into consideration the pay rates, skill sets, and availability of your staff. It also helps you automate the process of creating a schedule for your business while cutting down on costs and becoming more efficient.
Scheduling should be an integral component of any companies use of Time and Attendance solutions. It offers managers and supervisors a functionality that streamlines efficiency and increases productivity across the workforce. Using the scheduling feature within the time and attendance system, from Advance Systems, allows complex rosters to be created with ease.
Let’s learn more about how rostering software will help you keep your payroll costs within budget, along with many other benefits.
Creating a schedule for your employees can easily eat up time and resources. It is one of the most complicated management tasks. By using scheduling software, the entire process becomes increasingly simplified.
The rostering software can organise and prioritise your schedule based on several key criteria. Sort your scheduling needs based on skill sets, pay rate, and availability. The Skills Matrix used by the scheduling software can list employees by department, team, or shift.
Create a list of skills and analyse the strengths and weaknesses of your staff. This has numerous benefits, beyond automating your schedule. It also provides insights that you can use when evaluating your employees for their performance reviews.
Set rule definitions to make the rostering software more accurate and beneficial. Assign permissions to various levels of management or restrict the software to your HR department. Using these rule definitions, complex rosters can be created and then edited or modified in seconds. You can also receive notifications in the event that a created schedule does not match the definitions set by you.
Your human resources department will also enjoy the advantages of a quality scheduling software. Instead of spending time handling requests from employees related to scheduling or time off, they can focus on other HR tasks. Using the scheduling software, they will be able to improve the efficiency and effectiveness of employee training and certifications.
When a shift or a particular position is understaffed, your HR department will no longer need to scramble to come up with a solution. Instead, you can use the auto-solve function provided by the system to automatically fill the shifts based on the employee criteria that you set in the system.
Another benefit of the rostering software is that your managers and HR department will have real-time access to employee attendance. Monitor absentee trends and increase your enforcement of your attendance policy. When an employee shows up late to work or misses a shift, the information will be automatically entered into the system. Reinforce your attendance policy and monitor excessive absenteeism.
Maintaining a detailed and accurate record of employee attendance also ensures that your employees are unable to cheat the system or engage in any type of payroll fraud. Having an electronic system in place prevents “buddy punching” and other common types of employee fraud that can easily eat up your payroll hours.
In addition to simplifying the process of creating a schedule, the rostering software allows you to give your employees access to their schedule. This limits the amount of requests that your HR department receives. Your employees are able to check their own schedule, make time off requests, and examine their available vacation hours.
Your employees will also have the ability to request a shift swap with another employee. Depending on your needs, you can set the system to require management approval of all shift swaps. Along with shift swaps and employee requests, you will find that you are able to create a more flexible work environment for your staff. This can go a long way towards increasing employee morale and satisfaction.
By using scheduling software to partially automate your scheduling of shifts, you can stick to your payroll budget and reduce overtime costs. Set your budget and allow the software to take care of the rest. If the resulting schedule is over your set budget, you will receive a notification.
Not only will the software help you remain within your set budget, you can reduce overheads and unnecessary costs related to human error. It is estimated that over two-thirds of businesses still rely on the manual entry of payroll hours. Whether you have a business consisting of 50 employees or 15,000, even a small error in entering employee attendance can result in wasted payroll. Automated time and attendance software eliminates these issues and allows you to prevent other costly errors.
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