Is your company still using an antiquated system to track employee hours?
Whichever system you’re using might seem like it’s working, but you probably have more problems than solutions with it. The fact of the matter is that you need a better solution, especially if you go through an external payroll system.
Thankfully, there’s a good solution to this issue in the form of time clock software. This software is designed to integrate with many payroll systems, and it makes tracking the hours that your employees work much easier to do.
The Issue with Antiquated Payroll Systems
Which payroll system is your company currently using? Are you using the paper and pen method? If so, then what happens when your employees forget to log their hours? Then there are the situations where the employee needs to track which client those hours are for. This can be very confusing when all of this tracking is done manually.
On top of this, just think of how long it takes your managers to go over all of those details. They need to go through the paper forms, ensure that the hours are logged correctly, and then approve them. This takes far too much time and cuts into your worker’s productivity.
There are other, older payroll systems that have issues as well.
For example, if your company is still using a manual punch time clock, you run into the risk of having employees clock each other in.
If one co-worker isn’t in yet, but their friend who works alongside them clocks them in, then you’re paying an employee for work that they didn’t even do. This is very problematic! Additional issues can arise here, including employees who forget to clock in or out, as well as timeclocks that don’t work quite right.
None of these systems can help you with things like scheduling, approving time worked, and even tracking paid and unpaid days off. These are tasks that require a more sophisticated solution, such as computerised payroll software.
Programs of this nature are designed to integrate with numerous types of third-party payroll systems, and they make it much easier for you to pay your employees accurately. Plus, you’ll save plenty of time with them, as they free up your workers to handle other tasks.
The Advantages of Integrated Payroll Systems
There are numerous advantages to using an integrated payroll system for your company. While there is a learning curve with many of these programs, it’s very easy to get them set up, and once your employees are used to the system, it’s just as simple to use.
Use Biometrics
Many of the newer, computer-based payroll systems use biometrics. This means that your employees will need to use a fingerprint in order to clock in. This prevents the issue described above, where one employee clocked in another.
Better Time Tracking
If you use a complicated payroll system that involves tracking hours worked for various clients, then those paper payroll sheets simply won’t cut it. With a computer-based system, you’ll be able to track this time down to the minute, which is quite helpful when you need to bill those clients accordingly.
Tracking Time Off
According to Irish labor laws, your employees must receive paid time off in the form of personal days, as well as vacation days. With these integrated payroll methods, you’ll be able to track who has used their days and who hasn’t.
Plus, you’ll be able to keep your company fully staffed, as the system will allow you to see who is off and when they are off.
Fewer Mistakes
It sounds counterintuitive, but it’s true. The more sophisticated the system, the fewer mistakes are made when logging time. This is because your employees will take the time to get everything done correctly.
How These Systems Work
The best thing about integrating payroll systems with Time Management Software is the fact that they work with many major Irish and international payroll solution companies. Some of these companies include:
- Megapay
- Sage Micropay
- Earnie
- Quantum
- Thesaurus
- Payday
- Prolog
- Sage NI
- Collsoft and more
On top of this, if you use a company that isn’t on the list, you can download a CSV file from the software. This CSV file can be imported into every payroll solution or provider.
