Is your company still using an old-fashioned time clock system to track the hours that your employees work? If so, it might be time to update.
Electronic time clock systems are modern. They use the latest technology, including biometrics, to keep track of employee hours, eliminate waste, and streamline human resources and payroll.
If you are considering adding an electronic time clock system, here are some of the reason that you may want to move ahead with it now instead of waiting.
Easily Track Employees in Multiple Locations
These days, more employees are working from home than ever before. It’s also fairly common for companies to have employees deployed at multiple locations. Some may be on the road, while others are at client job sites or remote offices.
The challenge, of course, is finding an easy and accurate way to keep track of employees’ hours even when they’re not in your home office. Using an electronic time clock system can help.
The mitrefinch electronic time clock system comes with multiple deployment options, including:
- Mobile phone clock-in, including calling and text messaging
- Land-line clock-in
- Work station clock-in with or without biometrics
- Location-specific clock-in to protect secure areas
You can choose to use biometric fingerprint scans or require employees to use a key fob, ID badge, or a security card to gain admission. No matter what you choose, you can be sure that your employees are where they are supposed to be.
Eliminate Buddy Punching and Fraud
Does your company have a problem with buddy punching? Buddy punching is what happens when one employee agrees to punch a time card for another employee who isn’t present. It’s the kind of thing that employees can do without thinking – but it costs you money.
When you install an electronic time clock system, you virtually eliminate buddy punching and fraud. That’s because employees have to be physically present to clock in. Nobody can fake a fingerprint.
You can also keep an eye on things like time clock creep and other attendance issues, ensuring that you don’t end up paying for work that employees aren’t doing. In the long run, eliminating fraud and other issues can increase your profits.
Manage Your Growing Business
Small companies often end up with growing pains as they land new contracts, add employees, and increase the complexity of what they do. Using an electronic time clock system can help you keep confusion to a minimum as you grow.
For example, if your managers are juggling more than one project, you might not be sure which employees are working on it. With time and attendance software, you can allocate time by the project and track progress, providing each employee with a daily schedule that prioritises work and provides time frames for each project.
These tools make it easy for you to manage time, eliminate waste, and keep your customers happy. Employees are more likely to be efficient when they know they’re being monitored, and that helps you and your bottom line.
Eliminate Payroll and Tax Errors
Using an outdated time clock system can cost you big time when it comes to making payroll errors. You may even end up with errors in your tax calculations, and that’s something no business owner ever wants to have happen.
When you choose to use an electronic time clock system instead, you can be sure that every minute your employees work is calculated accurately. All of the clock-in data is transmitted instantly to your time management software. You don’t have to worry about data entry errors and other inaccuracies. Everything is handled for you.
Spot Problems and Patterns
The final benefit of using an electronic time clock system is that it provides you and your management team with immediate, ad-hoc reporting to help you keep an eye on the entire company and spot problems before they end up cutting into your profits.
For example, every company has employees with attendance issues. This Software can help you spot patterns in absenteeism and tardiness so you can address them with your employees.
An electronic time clock system can also help you keep track of things like:
- Used and available sick time
- Accrued vacation time
- Maternity leave
- Disability leave
- Overtime
Having so much information at your fingertips means that you can keep an eye on the big picture without spending all of your time creating spreadsheets or micromanaging your employees.
Conclusion
If you hope to grow your small business into a big one, then using an electronic time clock system can help you do it. Our software allows you to increase efficiency, eliminate waste, and do a good job of managing your employees’ time and priorities. In the long run, that can help you use your own time to attract new customers and grow your business.
