Creating and revising a schedule is one of the largest barriers managers have for supervising employees. Being in charge provides many challenges, which in turn provides many opportunities. These problems can have a great deal of influence on your staff and employees. It is essential that your personnel be able to plan around their work schedule, and doing so is difficult when scheduling is poor.
Leadership may find it difficult to create a fair and efficient schedule for everyone. The intention is not to create hardships for their staff. However, there are times when it occurs. With the implementation of employee scheduling solutions to businesses in Ireland, many of these challenges can be remedied, freeing up valuable time to use in other areas.
Why are Scheduling Tips Important?
The turnover ratio in the retail sector is close to 70%, which drives up expenses for your business. Poor and inattentive scheduling is one of the most cited reasons why an employee chooses to leave retail. Scheduling tips along with employee scheduling software, can help run a tighter business, and create a better working environment.
In addition to poor staff morale, management is wasting time and energy determining the best schedule for employees. Manual scheduling detracts from work that is of more importance. You can make a few small changes which will make the scheduling process much simpler.
Encourage a Positive Work Environment
A significant driver of positive work performance is the environment surrounding employees. You have the task of defining every part of your staff’s day through the culture you create at the workplace. Some ways you can offer a positive work environment are:
Setting a Good Example – As a manager, you are responsible for setting up your workplace. Remember to set the proper expectations for your employees by the way you act and behave. Appropriate behaviour goes a long way towards attracting strong employees to your team.
Provide the schedule promptly, and communicate with your personnel efficiently. This shows your employees that you expect a certain level of responsibility from them, while also providing the opportunity to express any scheduling issues or concerns.
Treat Your Staff with Respect
Take into consideration the wants and needs of your employees while setting up the schedule. While it is not necessary to do, it will make for a more pleasant workplace. Additionally, creating a schedule that deters conflict makes for a more straightforward process.
Give your employees the chance to discover their resolutions to their scheduling concerns, however always be aware of conflicts when they arise and address them as soon as the situation calls for it.
Simple Processes are the Best
The scheduling process should be simple and clear. By doing so, you prevent misunderstanding, confusion, and miscommunication. As long as you set the appropriate expectations, your employees are more likely to accept the procedure.
Plan to provide a simple schedule to your staff at least two weeks ahead of time. Doing so provides employees with the opportunity to be available when scheduled, as well as make arrangements to address other obligations. Also, it offers the chance to discuss conflicting events outside of work.
Easy Scheduling Changes
Schedules provided two weeks in advance are going to see changes. Conflicts and problems occur, and adjustments will be required. In the event of a sick employee or another challenge with scheduling, keeping a simple advanced schedule will make it easier to allow for changes.
Technology is Your Friend
Leaning on technology can remove a lot of the headaches and hassles that come with scheduling. There are various types of employee scheduling software available in the market, and these systems can be used to manage every detail of your schedule.
Use of Algorithms
The majority of the employee scheduling software in the market today makes use of algorithms to provide the best experience possible. These systems are always changing and improving, and selecting one can go a long way in making scheduling easier.
Typically, these types of programs consider your company information and use it to pre-populate a schedule. This includes areas such as peak business hours, required tasks, availability of staff etc. This provides a great starting point for your managers. Instead of creating a schedule from scratch, now they are only responsible for filling in the gaps.
As a leader within your organisation, you have already taken steps to offer effective communication. Today’s technology makes communicating even easier. Where once it was a common practice to use paper and pen to create schedules, today’s advancements make these tools obsolete.
An employee scheduling software gives you control over the master version of the schedule. With it, you can access the most current schedules, all while keeping your employees automatically aware of any changes, eliminating confusion and conflicts.
Investing into a system that offers huge benefits to both Employee and Employer is a no-brainer. In today’s diverse workforce environment there is need for automation and control. Advance Systems offers all of this and more