Absence tracking software offers numerous advantages. You can accurately track absences, detect trends, and enforce your absence policy. Before you are able to implement one of these absence systems, you need to find the best software.
There are quite a few different companies offering absence tracking systems. It is important to examine all the benefits and features of each option. Explore the details of the software and determine which solution will work best for your company.
Why Should You Use Absence Tracking Software?
What are the main advantages of using this software? When you automate tasks that are primarily handled manually, you can free up time and resources. You can naturally boost the efficiency and productivity of your workforce, along with the following benefits:
- Give your employees access to their schedule
- Allow managers to approve or deny time off requests
- Accurately track every absence and attendance violation
- View custom reports
- Enforce your absence policy
- Prevent absenteeism and tardiness in your workplace
Who Should Use Absence Management Solutions?
These are solutions that can be used for any type of business. From the government sector to small retail shops, everyone can benefit from the solutions provided by absence and attendance tracking systems. Problems such as absences and tardiness can affect businesses in any sector.
What Features Should You Look for?
Finding the best absence tracking system is an important process. You want to choose a system that meets all of your needs. It should be able to handle the demands of your company. You must scrutinize the benefits of absence tracking software, understand its feasibility within your organisation and evaluate your workforce requirements.
Whether you have a small staff or a large corporation, you need software that can accurately track time and attendance. When you start searching for the right software, you should look at the features. Explore which features are included and determine which ones are most important to your company.
Here are some of the main features and benefits to consider, before choosing the software that is best for your company:
- Ability to accurately track absences
- Options for defining your absence policy
- Systems for monitoring absence trends
- Detailed reporting and real-time analytics
- Flexible and scalable software
Ability to Accurately Track Absences
Fully understanding what is absence tracking software and what it can do for your organisation is an essential part of the software evaluation process. The first feature that you should look for is the ability to accurately track absences. In fact, this is key to the entire system. The system should be able to log every instance where an employee violates your absence policy.
When you rely on manual methods, there is a good chance of mistakes occurring on occasion. This could include not filing an attendance violation or incorrectly recording the data. Either situation could result in an employee getting away with an absence violation.
When these issues occur on a regular basis, your staff morale can take a major hit. The employees that show up and work hard during their shift will not appreciate the fact that other staff members are getting away with violations.
You can prevent this problem by implementing absence software. But, the software must be able to accurately record these absences and violations.
Options for Defining Your Absence Policy
At the core of any system is the adherence to your attendance policy. In order to accurately track absences, the software needs to understand the definition of an absence or any other attendance violations.
You should have the ability to define your own custom absence policy, this includes setting the following options:
- Ability to create your own custom definitions
- Ability to categorize absences and tardiness
- Options for creating individual staff profiles
- Automatic reports for absence violations
The absence tracking software that you select should offer you the option to create your own custom definitions. You can define whether clocking in 5 minutes late is considered a violation and other rules. You should also have the option to categorize these violations. The penalty for showing up late may not be the same as missing an entire shift.
Monitoring absence anomalies and trends are easier when you can create individual employee profiles. You will be able to keep track of the behavior of each employee. This gives you the ability to address attendance problems quickly.
Systems for Monitoring Absence Trends
As mentioned, the software that you choose should be able to monitor for absence trends and anomalies. This is a feature that’s integral to the overall value of absence software.
Along with the other benefits and features discussed, your software should automatically monitor for trends. You will receive notifications when an employee misses a shift. Stopping trends before they become common behaviour can help increase the productivity of your staff. You will notice fewer absences and improved attendance.
Detailed Reporting and Real-Time Analytics
Without access to detailed reports, you will not fully benefit from the use of absence tracking software. You need to be able to view the details of each staff member. You should have the option to view the total absences of any employee or an entire department. You should be able to enter custom variables, such as dates or shifts.
Along with custom reports, a quality absence tracking system will also give you access to real-time analytics. You should not have to wait for the report to be generated. Whenever you choose to view which employees are clocked in, you should be able to pull up a report.
Flexible and Scalable Software
The software that you choose needs to be both flexible and scalable. As your company goes through changes, you should not have to replace your existing systems. It should be able to adapt to your situation.
Whether you go through staffing changes, layoffs, or new hires, your software should allow you to easily add or remove staff profiles. You should be able to customize the software to your staffing needs. Regular updates should be provided as needed.
The size of your workforce should not matter. The software that you choose should meet your demands. It should have the ability to accurately track every absence. Every rule violation should be logged.
Your software will also provide you with real-time analytics and detailed reports. Other features to pay attention to include the ability to define your absence policy and monitor for absence trends. If the software that you are considering does not include these features, then you may want to find another option.
Improve Your Daily Operations
Advance Systems has helped thousands of companies discover the perfect solution for their absence tracking needs.
If you are ready to benefit from the use of absence management software, contact the experienced team at Advance Systems. With over two decades of experience offering time and attendance solutions, you will get the best absence tracking system.